Drop/Add opens online for students:

• Upperclass – Tuesday evening, Sept. 6 – Drop/add instructions
• First-year – Wednesday morning, Sept. 7 – First-year Drop/add instructions

Drop/Add controls

• Enrollment Cap – the course is open if the enrollment is below the cap; closed if the enrollment is at or above the cap.  As a single control, students can add on a first-come first-served basis if spaces are available.
• Instructor (or Department) Consent – even if spaces are open, students cannot add the course online.  You need to e-mail the Registrar’s Office, to Mary.L.Morrison@williams.edu, with a request to add any students allowed into the course.

Where can you see what drop/add controls are on your course?

• In the Faculty Center, click the link in the ‘Class’ column to see Class Details.  The status, open or closed, is under Class details.  If the course is instructor or department consent, this is under Enrollment Information.  Under Class Availability, the Class Capacity (or Combined Section Capacity) and Enrollment display.
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• If you use the Class Search, the Results page shows the Open/Closed status.  If you click the link next to Section, you will see the Class Detail page as above.
• Under the Queries and Forms submenu , you can run the Class Sections Enrollment Query.  This is more useful for a multi-sectioned course.  The ‘Enrl Stat’ column will show the section as O-open or C-closed.  The ‘Cap Enrl’ and ‘Tot Enrl’ shows the enrollment cap and total enrollment.  The ‘Consent’ column shows I=Instructor Consent, D=Department Consent, N=No consent needed.
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To set either an enrollment cap or instructor consent flag, or just ask for advice on either, contact Mary Morrison at x4286 or Mary.L.Morrison@williams.edu.  E-mail are read evenings and weekends during drop/add.

If your course doesn’t have an enrollment cap or instructor consent flag, do you need one or both?

• Enrollment cap
• If the enrollment is well below room capacity or expected enrollment, or you really can accommodate any interested students, you don’t need an enrollment cap.
• If you have concerns about room capacity, you may want to set a cap at the room capacity
• If you have an expected enrollment and don’t want the course to go above that, you might want to set a cap at the expected enrollment.
• Instructor Consent
• If your course overenrolled and you dropped students, we have set an instructor consent flag.
• If your course is hovering at the enrollment cap and you have a waitlist, you should ask for instructor consent so that you can manage who can add the class.  If first-come, first-served as spaces open is okay with you, you don’t need  instructor consent.  Once instructor consent is set, you can add students to the class by e-mailing Mary.L.Morrison@williams.edu with a list of students to add.

Do you need to have enrollment caps and/or instructor consent set before drop/add opens?

• Yes, if you know you need to limit class size or manage a waitlist.
• No, if you want drop/add activity to run by itself for a while.  Some instructors contact our office after the first class meeting or later, at the point where the class is established and no more students should add without consulting the instructor.