POLICIES, PROCEDURES, AND REGULATIONS
Regulations governing housing, motor vehicles, and other aspects of undergraduate life are detailed in this section of the Student Handbook. Students should consult the College Catalog for academic regulations. Williams College expects its students to observe all academic regulations and to adhere to the principles and procedures of the College's Honor Code set forth below. In matters of conduct, the College expects students to behave as responsible members of the community.
Academic Honesty and Honor Code
All students are expected to be familiar with the Williams College Honor Code and to reaffirm their commitment to the Statement of Academic Honesty by signing an Honor Code pledge at the beginning of each academic year. The Honor Code covers all aspects of academic honesty, including the writing of papers and laboratory reports as well as all quizzes, hour tests, and examinations. For a self-directed citation tutorial, please see The Eph Survival Guide at: www.williams.edu/resources/acad_resources/survival_guide. For a complete description of honor and discipline procedures, please see: committees.williams.edu/c/group-names/faculty-standing-committees/discipline/honor- system/
Statement of Academic Honesty
As an institution fundamentally concerned with the free exchange of ideas, Williams College has always depended on the academic integrity of each of its members. In the spirit of this free exchange, the students and faculty of Williams recognize the necessity and accept the responsibility for academic honesty.
A student who enrolls at the College thereby agrees to respect and acknowledge the research and ideas of others in his or her work and to abide by those regulations governing work stipulated by the instructor. Any student who breaks these regulations, misrepresents his or her own work, or collaborates in the misrepresentation of another's work, has committed a serious violation of this agreement.
Students and faculty are to report violations and alleged violations of this agreement. Such reports are to be submitted to the Student Honor Committee, consisting of the eight student members of the joint Faculty-Student Honor System-Discipline Committee. This committee is responsible for determining the guilt or innocence of the accused person or persons and for recommending to the Dean appropriate punishments. Several faculty members sit with the Student Honor Committee in an advisory capacity.
A quorum of three-quarters shall be required for the Committee to meet. A vote of guilty by at least three-quarters of those present is necessary for conviction. A recommendation for dismissal must be made by unanimous vote of those present and shall be carried out only with the assent of both the Dean and the President of the College.
Any amendments to this statement must be made through a student referendum in which two-thirds of the student body votes, and in which two-thirds of those voting support the amendment. These alterations must be ratified by the faculty.
Instructors are encouraged to submit to the Honor Committee a written statement defining how the Statement of Academic Honesty applies to their courses or laboratories and to explain such guidelines to their students. Instructors may set any type of final examination or hour test, ranging from closed-book, alternate-seating classroom exercises to open-book, "take-home" examinations or papers, and any requirements for laboratory exercises. Some instructors encourage cooperation among students but others do not. If a student is unsure how the Honor Code applies in a particular situation, it is ultimately the student's responsibility to find out from his or her professor, or from a member of the Honor Committee, how the Honor Code applies in that situation. An open and highly individualized system can last only as long as both the students and the faculty work together to create a true academic community.
In all written material, including ungraded assignments and drafts, students are expected to avoid the possibility of even unintentional plagiarism by acknowledging the sources of their work. Careful observance of accepted standards of reference and attribution is required. The basic rules are summarized below. Students are further advised to consult a recognized style manual to learn how to acknowledge sources correctly. While academic honesty does not demand a footnote on statements of common fact, it does require that a student provide clear footnotes or other appropriate documentation and give credit in the bibliography to ideas, interpretations, and facts that particular sources have contributed to the student's final work.
The basic rules of attribution require that:
1. A direct quotation (whether a single word or a phrase, sentence, paragraph, or series of paragraphs) must always be identified by quotation marks, by indenting and single spacing, or by reduced type size of the quoted material, and a note must be used to state the exact source.
2. A paraphrase of the work of another must be acknowledged as such by a note stating the source.
3. Indebtedness to the specific ideas of others, or the summarizing of several pages, even though expressed in different words, must be acknowledged by a note stating the source.
4. In every instance, the use of another student's laboratory reports, computer programs, or other material must be acknowledged by a note.
5. Even the use of a student's own previous or concurrent work must be acknowledged; thus, a student must obtain the prior permission of all instructors concerned before submitting substantially all or part of the same paper in more than one course.
Note: Attempts to gain academic advantage by misleading a professor are violations of the Honor Code. For example, if a student claims to have handed in an assignment, that work must actually have been submitted.
Procedures for Alleged Violations
Students or faculty who wish to report what they suspect to be violations of the Honor Code should contact the faculty or student chairperson of the Honor Committee, who will also inform the Dean's Office of the suspected violation. If, in consultation with the faculty chair of the Honor Committee, the dean determines that there is sufficient evidence to warrant a hearing, the Dean's Office will arrange a meeting of the Honor Committee with the accused student(s) and any relevant faculty members. A quorum of three-quarters shall be required for the Committee to meet.
In advance of the hearing, the student chair of the Honor Committee will meet with the accused student(s) to explain the hearing procedures, review generally the evidence that led to the accusation, and discuss what the accused student(s) will need to do to prepare for the hearing.
An accused student may also have in attendance at the hearing an advisor of his or her choice from the student body, faculty, or staff of the College. The advisor helps with the preparation for the case and may be present when the case is heard but may not directly address the Committee during the hearing.
At the hearing, the person bringing the charge will present the evidence to the Committee in the presence of the accused student, who may then speak in his or her own defense, both with and without the accuser present. If the accused student speaks without the accuser present, the Committee may, but need not, apprise the accuser of the accused student's account, for the accuser's response. After both the accused student and the accuser have left the proceedings, the Committee will determine if a violation has occurred and, if so, will recommend an appropriate penalty to the Dean. A finding that a violation has occurred requires a vote of at least three-quarters of those present. A recommendation for dismissal requires a unanimous vote of those present.
Depending on the nature and circumstances of the violation, the penalty(ies) imposed by the Dean may include but are not limited to a directed grade of E in the course, disciplinary probation, or temporary or permanent separation from the College. A dismissal from the College may be made only upon the unanimous recommendation of the Committee members who heard the case and must be approved by the President.
The accused student may request a reconsideration of the Committee's decision on the basis of substantial new evidence or improper procedures. A request for reconsideration must be made in writing to one or both of the Committee chairs within one week of the Committee's decision, or the decision is deemed to be accepted. A request for reconsideration may be granted by a vote of a majority of the Committee members who heard the case. The Committee may reconsider the case in its entirety, or one or more aspects of the case, and in doing so may receive or review any information it determines in its discretion is relevant to the reconsideration. Following its reconsideration, the Committee will refer its decision to the Dean for the Dean's action, if any, as appropriate. There is no right to seek reconsideration of any decision by the Dean.
Advanced Placement and International Baccalaureate
At the discretion of the appropriate departments or programs, students presenting satisfactory scores in Advanced Placement tests or International Baccalaureate higher level examinations may be placed in advanced courses not regularly open to them and/or may receive course credit toward the major or concentration. Therefore, if granted, this credit may be used as a prerequisite or in partial fulfillment of the major or concentration requirements. AP and IB credit, however, may not be used to reduce the normal course load of any semester, to make up a deficiency incurred at Williams, to satisfy the Distribution Requirement, or to reduce the 32 semester and 4 Winter Study Project course requirement.
Questions about AP or IB credit should be directed to the Registrar's Office.
Advertising and Distribution Policy
Display areas and bulletin boards are provided in Williams College buildings to provide information to students, faculty, and staff. Across campus, posting is permitted in designated approved areas. Materials may not be posted on windows, entrance doors, walls, or in classrooms. All materials for posting or for distribution through student mailboxes must clearly display the sponsor of the program, service, or announcement. All posted materials must be taken down within 7 days after the event. Anyone wishing to erect, attach, or post signs, banners, posters of exceptional size (beyond 11"x17") or decorations in non-student-center buildings are responsible for obtaining prior approval from the designated manager of that building or area.
Paresky and Goodrich
General posting is available through the Office of Student Life. No more than 15 posters per event shall be allowed up at any time between the two locations. Posters shall be submitted to the Student Centers Coordinator to be put up according to the policies of the building, certified, and hung up by staff of the Office of Student Life. Any posters not certified by the Student Centers Coordinator will be removed promptly. Failure to comply may result in future reduction in postering privileges.
No posters shall be allowed on the exterior of the building without prior approval of the Student Centers Coordinator. Posters in the interior of the building shall be submitted to the Student Centers Coordinator directly for placement in display cases in the building.
Postings for events that have passed, or postings that do not meet the policies set forth here or in the "Advertising and Distribution Policy" section of the Student Handbook, will be removed and discarded. The College accepts no responsibility for items that have been removed and/or discarded.
Standard medical rules of confidentiality will apply to cases of student(s) with HIV/AIDS; i.e., the privacy of the student will be protected in accordance with the procedures outlined on page .
This policy applies also to any external requests for information about student(s) such as applications for health insurance, references, et al.
Upon petition from the student, the Committee on Academic Standing may award two course credits toward the Williams degree for each grade of A or B received on an A-Level Examination in a liberal arts discipline. These credits may be used to accelerate graduation but may not be used to lower the course load during a semester in residence.
Normally, the student must have completed at least one full year of study at Williams and have met minimum academic standards before the CAS would consider the petition. The petition must include certification that all degree requirements, including a major, can be fulfilled if the credit is awarded.
Exterior chalking is allowed only on uncovered horizontal solid surfaces where rain waters will naturally wash it off. For example, chalking is allowed on open sidewalks on campus; chalking is not allowed on wall surfaces (such as the Paresky Snack Bar oval or the pillars on Chapin), nor on horizontal surfaces covered by a roof or overhang (such as the front porch of Paresky). Chalkings must include the name of the person, group, or office responsible for them. Any chalking that falls outside of these parameters will be removed and the person(s) responsible, if known, will be charged for clean-up/removal.
College Standards of Conduct
As a residential college, Williams believes that for each student the experience of living with other students has an educational importance that should parallel and enhance his or her studies. For students to profit from living and working together, they must respect the rights of other members of the community in which they live and work-a community which includes students, members of the faculty and staff of the College, and other residents of Williamstown. The President, Trustees, faculty, and students of Williams College have established the codes of conduct described below to foster the learning that comes from living and studying with men and women of diverse backgrounds and from learning to honor opinions and beliefs that may differ from one's own.
The College seeks to assure the rights of all to express themselves in words and actions, while ensuring that all members and guests of this community are free of harassment. Specifically, sexual, racial, and identity related harassment will not be tolerated. Accepting membership in this community entails an obligation to maintain an environment free of intimidation and harassment, and a responsibility to uphold respectful and equitable conduct.
The College Laws authorize the faculty to make rules for the proper conduct of students and to establish penalties for failure to comply with the faculty's regulations or for failure to conform to those laws and standards of conduct by which the larger community safeguards individual rights and social order. Students must respect the rights of others, their persons and their possessions, and refrain from any disturbance to the peace of the College or the community around it. The College will hold students responsible if they fail to maintain good conduct on the campus or elsewhere.
Individual Rights: Williams College does not discriminate on grounds unrelated to its educational objectives; it is committed to being a community in which all ranges of opinion and belief can be expressed and debated, and within which all patterns of behavior permitted by the public law and College regulations can take place. The community is varied, including people of diverse races, religions, national or ethnic backgrounds, gender expressions and gender identities, and sexual orientations, and its members may from time to time disagree with one another's ideas and behavior. The College seeks to assure the rights of all to express themselves in words and actions, so long as they can do so without infringing upon the rights of others or violating standards of good conduct or public law.
Accepting membership in this community entails an obligation to behave with courtesy to others whose beliefs and behavior differ from one's own; all members and guests of this community must be free of disturbance or harassment, including racial and sexual harassment.
Public Law: The College does not give students protection from the consequences of violations of federal, state, and local laws, and public authorities may act independently to investigate and prosecute any such violations. When students are charged with legal violations committed on or off-campus, the Dean of the College may also initiate disciplinary proceedings. The accused student, however, may request of the Dean of the College a suspension of the disciplinary proceedings until the conclusion of the court case. If the Dean of the College determines that the student is a potential threat to the personal safety or security of individuals, then the Dean may impose appropriate restrictions, up to and including suspension, without prejudice to the student's record, until the conclusion of the court case. Interim suspensions, in such circumstances, are subject to an appeal to the President.
This request may be denied. In the case of a graduating senior, in the event the College disciplinary proceedings are suspended until the conclusion of the court case, the degree may be withheld.
Violations of individual rights, the general rules of conduct, or the specific rules of conduct listed below subject a student to disciplinary proceedings. The College does not attempt to describe every act that constitutes a violation of the code of conduct; but rather the College reserves the right to make determinations on a case by case basis. If in the judgment of the President the best interests of the College so require, a student may be immediately removed from the College.
Specific rules of conduct include, but are not limited to:
Alcohol and Drugs: Williams prohibits the abuse of alcohol and expects members of the College community to abide by federal, state, and local regulations concerning the possession and use, purchase, and distribution of alcohol. The College prohibits the unlawful manufacture, sale, distribution, dispensing, possession, or use of illegal drugs, or the unauthorized use of prescription drugs. See page for the legal sanctions concerning alcohol and drugs.
Disturbances: The College has the basic obligation to maintain orderly and equitable conduct of its affairs, free of intimidation and harassment. While peaceful and orderly protest and dissent are the right of all members of the College community, any action from any quarter which obstructs or interferes with the fulfillment of this basic obligation cannot be permitted. Such obstruction or interference will be subject to disciplinary action, which may include dismissal from the College. College personnel may require students to leave public events at the College for improper behavior.
Weapons, Fireworks and Hazardous Chemicals: The possession or use of any weapon including firearms, ammunition, air guns, spring guns, slingshots, bow and arrow, and paintball guns, or hazardous chemicals is forbidden. Possession or use of a knife with a double-edge blade, a spring blade, or a blade over 4 inches in length is prohibited by College policy and is against Massachusetts state law. Possession or use of fireworks in Williamstown is forbidden by College, local, and state law, and violators will be fined.
Fraternities: Williams students may neither join nor participate in fraternities during their time at the College.
Hazing: Hazing is prohibited by the College and is against the law in the Commonwealth of Massachusetts.
Personal Safety: Actions that threaten or endanger in any way the personal safety or security of an individual are grave offenses.
Property: Theft or damage to the property of individuals or the College subjects students to disciplinary action. Financial responsibility for vandalism to College property will be fixed in the manner described under "Damage and Billing Procedures". The residential house (or entry or floor) will be billed if the individuals responsible are not identified.
Retaliation Prohibited: Students who make complaints or bring charges against another student for violation of the College Standards of Conduct, including complaints concerning sexual misconduct, harassment or discrimination, may not be subjected to retaliation of any sort, whether verbal or physical, for having done so. Any student who retaliates against another student in violation of this rule will be subject to disciplinary action through the established disciplinary procedures of the College.
Rape, Sexual Assault and Sexual Misconduct: The College's policies concerning sexual misconduct by students are summarized here. The complete policies are set forth in the Appendix.
The following are prohibited by the College's Code of Conduct:
Non-Consensual Sexual Intercourse: Any sexual intercourse (anal, oral or vaginal); however slight; with any object; by a man or a woman upon a man or a woman; without effective consent.
Non-Consensual Sexual Contact: Any sexual touching; however slight; with any object; by a man or a woman upon a man or woman; without effective consent.
Mutual Incapacitated Sexual Intercourse: Any sexual intercourse (anal, oral or vaginal); however slight; with any object; occurring between parties who are mutually incapacitated by the use of alcohol or other drugs.
Sexual Exploitation: Occurs when a student takes nonconsensual, unjust or abusive advantage of another; for his/her own advantage or benefit; or to benefit or advantage anyone other than the one being exploited; and that behavior does not otherwise constitute rape, sexual assault, or sexual harassment. Examples of sexual exploitation include prostituting another student, nonconsensual video or audiotaping of sexual activity, going beyond the boundaries of consent (such as letting your friends watch you have consensual sex), engaging in peeping tommery, knowingly transmitting STD or HIV to another student, and inducing incapacitation with the intent to rape or sexually assault another student.
Students charged with violations of the standards of conduct are subject to disciplinary action through the established disciplinary procedures of the College (see page 129). When violations are determined to have occurred, the College will impose disciplinary sanctions on students, consistent with local, state, and federal law. Depending upon the circumstances of the case, the sanctions available to the College include: warning, probation, suspension, up to expulsion, and referral for prosecution by public authorities. The College may also require satisfactory completion of an appropriate drug or alcohol rehabilitation program before reinstatement. Student employees participating in any federal grant or contract are subject to the Drug-Free Workplace Act of 1989 and must notify the Provost within 5 days of any criminal drug conviction for a violation occurring in the workplace. The Provost is required to notify the funding agency within 10 days of receiving notification of the conviction.
Sexual Harassment: For claims of sexual harassment not involving sexual misconduct as defined above, see the Sexual Harassment section and the full Sexual Harassment Policy in the Appendix.
Complaints About Grading
Except in those cases where a grievance committee has found an assigned grade to have been the result of discrimination, nothing in the grievance procedure shall affect the responsibility and authority of individual members of the faculty to evaluate and grade the work of students in their courses. In the event of other allegations of improper or unfair grading, the Office of the Dean of the College may investigate and mediate, but final responsibility for grading rests with the instructor.
Computing Ethics and Responsibilities
Williams College provides computing and networking resources to students, faculty, and staff for a wide variety of purposes. These resources, networked for the general benefit of the community, are continually updated and maintained to provide an academic environment that is consistent with the educational goals of the College. These resources are limited, and how each individual uses them may affect the work of other members of the community and beyond, as our campus network is connected (through the Internet) to other networks worldwide. It is important that everyone be aware of his or her individual obligations and what constitutes proper use and behavior.
A complete listing of current Williams College Computing Ethics and Responsibilities policies can be found at oit.williams.edu/policies/ethics/).
The Williams community includes students with documented disabilities who may require accommodations. Although Williams operates no specially structured academic programs for individuals with disabilities, the College is committed to providing support services and accommodations to any students who need them.
Students with disabilities that affect their participation in academic life should contact Joyce Foster, Director of Academic Resources. Students are required to provide a recent professional evaluation which identifies the disability, describes the challenges faced due to this condition, and if possible, recommends modifications to be provided. Each term, the director works with the student and his or her professors to develop a plan of study that maintains the academic integrity of the individual courses, and the academic program as a whole, while attempting to meet assessed needs.
Students with disabilities that affect participation in other aspects of College life should contact the 504 compliance officer, Dean of the College Sarah Bolton, to discuss accommodations that may be appropriate. Disabilities for which accommodations may be provided include (but are not limited to) those that affect housing, dining, and mobility.
The Office of the Dean of the College investigates alleged breaches of good conduct and of College laws and regulations. A student charged with such a breach will be informed by a dean of the alleged violation. Any student who is charged with an offense shall have a reasonable opportunity to make his or her defense in a respectful manner to a dean, or to the faculty-student Discipline Committee if the matter comes before that Committee. Procedures for this committee may be found on page .
Normally the Office of the Dean of the College decides disciplinary cases; however, a dean may choose to refer a case directly to the faculty-student Discipline Committee. If acting on his or her own, a dean may impose such penalties as he or she deems appropriate and consistent with the College Laws and regulations. The penalties a dean may consider include but are not limited to: disciplinary warning (a letter from the dean, a personal interview, or both); disciplinary probation for a specified period (sometimes with specified conditions, e.g., loss of eligibility to represent the College, restrictions of extra-curricular activities); payment of a fine or restitution; suspension for a specified time; or permanent expulsion.
When a dean decides a disciplinary case, he or she normally writes to inform the accused student of the decision and of any penalties; and in cases that involve violations of individual rights or injury to Williams students, staff, or faculty or to their property, to explain the decision to those aggrieved. The accused student, and any aggrieved Williams student, staff, or faculty, must respond in writing to the dean, within one week, either accepting the dean's decision and penalties or asking to appeal the case to the Discipline Committee. A failure to respond will constitute an acceptance of the dean's decision. In the absence of an appeal in writing within one week, any penalties imposed by the dean shall take or continue in effect.
A dean, at any time, may impose an interim suspension or other restriction upon a student if, in the dean's sole discretion, interim measures are appropriate in order to protect the safety or wellbeing of the student or others or otherwise is in the best interests of the College.
See general grievance policy.
See also Grievance Procedures for Sexual Harassment and other discrimination grievances, page .
Division of the Day
In order to protect the wealth and diversity of activities at Williams-first academics, but also athletics, performances, cultural events, volunteer work, and others-the College has reserved the hours of 8 a.m. to 4 p.m. Monday through Friday and 7 to 9:40 p.m. Monday evening for academic courses. This rule, which is overseen by the Calendar and Schedule Committee (CSC), is called the "Division of the Day."
All required class meetings, events, and activities, including tutorial meetings, normally should be scheduled during these hours. Classes and labs should end at the publicized hours, and a student who has to leave on time, whether it's to attend another class or an extracurricular activity, should never be put at a disadvantage. All extracurricular activities, including athletic captains' practices and suiting up, should be scheduled outside these hours. We suggest scheduling evening events such as rehearsals no earlier than 8 p.m. to avoid conflicts with occasional evening exams.
Exceptions, and Policies of the Calendar and Schedule Committee
1. Class field trips
Field trips (one per course) do not require approval by the CSC, but faculty should make a good-faith effort to schedule field trips so as to minimize conflicts with students' other academic and extracurricular commitments. Instructors planning a course field trip will notify the CSC before the start of classes, list it on the course syllabus, and advise students to check with other instructors during the first week about missing class.
2. Evening exams
Multi-sectioned courses may schedule common exams in the evening (although not on Mondays), preferably with two time slots, an earlier one ending by 7:45 p.m. to accommodate 8 p.m. rehearsals and a later one starting no earlier than 7:15 p.m. to accommodate athletics. Faculty should check with the Activities Office to reserve a room and avoid conflicts. One class must be cancelled for each evening exam. The CSC strongly encourages faculty to make alternative arrangements with students who have evening conflicts. We expect faculty to include evening exam dates in the course syllabus, and announce all required evening exam dates in class before the end of drop/add period, so that students can make informed decisions about taking the course.
Single-section courses may hold evening examinations only with the approval of the CSC. The Committee typically will approve petitions for evening exams if the following criteria are met: (1) one regularly scheduled class meeting must be cancelled for each evening exam; (2) there are two time slots, an earlier one ending by 7:45 p.m. to accommodate 8 p.m. rehearsals and a later one starting no earlier than 7:15 p.m. to accommodate athletics, or alternative arrangements are possible for students with conflicts.
To avoid potential conflicts, the CSC asks that you register any approved evening exams by submitting the following form online (www.williams.edu/Registrar/exams/eveningexams.html).
3. Class meetings outside regular hours
All class meetings, including tutorial meetings, normally should be scheduled during the regular class hours described above. All fall and spring semester exceptions must be approved by the CSC, which will attempt to make sure that such meetings would not introduce conflicts for any of the students involved. Courses that are approved for class meetings outside the regular hours are listed online (www.williams.
edu/resources/committees/calsched/EveningClasses.html). Some Winter Study courses meet at atypical times; see details in the course descriptions and contact the instructor if you have any questions about the schedule before registering for the course.
4. Other class events outside regular hours
Some important class activities, such as attendance at performances or evening lectures, cannot be scheduled during regular class hours. The CSC does not need to approve these events when (a) attendance at an event is optional (i.e., missing a particular event does not affect a student's grade), or (b) when students have flexibility in choosing among several evenings or several events. However, faculty who wish to make attendance at specific events mandatory, with no flexibility in allowing students to avoid conflicts with other commitments, must seek approval from the CSC. In all cases we ask that faculty list optional or required dates in the course syllabus and announce those dates in class before the end of drop/add period, so that students can make informed decisions about taking the course. Courses that are approved for mandatory events outside the regular class hours will be listed online.
5. Athletic conflicts during regular hours
However, because athletic competitions involve coordination of schedules with other schools, in some cases competitions or travel to competitions may conflict with the Division of the Day. Such potential conflicts are monitored by the Athletics Committee and a list can be found at their web site (www.williams.edu/resources/committees/athletics/). Join the coaches in asking students to consult with their instructors at least a week before missing classes.
Note: It is at the sole discretion of the individual instructor whether or not to excuse absences due to athletics (e.g., games), academics (e.g., field trips in other classes), or any other type of conflict. The CSC expects faculty to include their attendance policy in writing in the course syllabus and to announce that policy in class before the end of drop/add period, so that students can make informed decisions about taking the course. (Concerns over athletic conflicts should be addressed to the Athletics Committee. Concerns over other types of conflicts should be addressed to the CSC.)
Please submit petitions for evening exams in single section courses, required classes or events outside normal hours, or any other exceptions to the Division of the Day guidelines to the Chair of the Calendar and Schedule Committee. Your cooperation and respect for the above procedures will help the community to maintain sensible balances between the academic and extracurricular demands on a student's time.
Entry, Neighborhood & House Activity Funds
(EAF, NAF & HAF)
Entry Activity Funds, Neighborhood Activity Funds, and House Activity Funds exist to provide some means to help foster a sense of community within the residence halls. By participating in entry, neighborhood, and house programming and social activities, campus residents might view their residence as a home to be well-maintained and respected in which to socialize with other residents. The following policies govern the use of EAF, NAF and HAF.
1. EAF, NAF & HAF funds must be used to support a sense of community within the residences or neighborhoods. This sense of community can be created in a number of ways, including snacks, dinners and movie nights, discussion groups, intramural programs, video-game tournaments, event-trips off-campus, etc. There is an endless array of possibilities.
2. The needs of all residents should be taken into consideration in the year-long planning of EAF, NAF, or HAF supported programs, not just the needs of the majority.
3. In order to use EAF, NAF, or HAF funds, the Junior Advisor, Neighborhood Board member, or the Baxter Fellow must submit the online Pcard Request Form to obtain a Pcard to use for expenditures. In the event that a Pcard is not accepted by the provider of the service or product being purchased, the Neighborhood Board member or the Baxter Fellow should contact the Assistant Director for Upperclass Residential Programs in the Office of Student Life to arrange for a voucher or a cash advance, and the Junior Advisor should contact the Dean's Office for assistance.
4. All supporting documentation (receipts, contracts, etc.) must be submitted for expenses, including detailed item-by-item receipts from restaurants, etc.
5. EAF/NAF/HAF funds may not be used to purchase electronics and technology items or any items that will not stay with the residence beyond that particular year. EAF/NAF/HAF funds may not be used to purchase alcohol, other drugs, tobacco products, pornography, strippers, for gambling purposes, for any activity that puts students or the community at risk or in danger, or for any activity that is offensive to the community.
6. Any overexpenditure at the end of the academic year will be billed to the student account of the individual responsible for the overexpenditure.
7. EAF/NAF/HAF funds may not be used to pay for damages to the entry/neighborhood/house, unless the damages are the direct result of an activity sponsored by the entry/neighborhood/house. Damage costs must be billed to the student(s) responsible for the damage, or they will be split and billed to the student accounts of the residents of the entry or house.
8. Final approval for all EAF/NAF/HAF transactions lies with the College; specifically, final approval for all EAF transactions lies with the Dean's Office and the Controller's Office, and final approval for all NAF and HAF transactions lies with the Assistant Director for Upperclass Residential Programs and the Controller's Office.
Students with three or more final exams in CONSECUTIVE exam periods (i.e., morning, afternoon, and following morning OR afternoon, following morning, and afternoon) are considered to have a hardship, and may request that one of these exams be moved. Students seeking hardship excuses must see one of the deans first; that dean will then work with the student and faculty members involved to see if an agreeable arrangement can be made. All such arrangements must be requested no later than December 2, 2012 for fall semester and no later than May 4, 2013 for spring semester. Note: the Dean's Office will not schedule a make-up exam simply to permit an early departure or to accommodate students' travel plans.
Williams students may neither join nor participate in fraternities during their time at the College. This policy was first adopted in 1962, and it is strongly supported by the College community. The College will take disciplinary action against students who are found to be participating in such organizations. Penalties may include suspension or expulsion from the College.
To insure that all students understand the history of and reasons for this policy, the Board of Trustees of Williams College issued the following statement in June, 1989:
It has now been twenty-seven years since the Board of Trustees of Williams College determined that the academic aspirations of the College, and the educational and social needs of our students, would best be served by abolishing fraternities and inaugurating the residential house system. The Trustees note with particular pleasure the role the residential house system has played in insuring that all Williams students would be fully integrated into the life of the College. In making all important decisions over nearly three decades, the College has had as its central goal the sustenance of a community characterized by openness, academic vitality, and equality of opportunity.
Mindful of the College's history and committed strongly to the College's goals, the Trustees wish to reaffirm the
policy that Williams students may neither join nor participate in fraternities during their time at the College. The
Trustees' views on this subject were most recently expressed in the statement appearing below, approved in
October, 1976 and later endorsed unanimously by the faculty. In light of efforts to reestablish fraternities on
other campuses, and of apparent interest among a handful of Williams students in reviving fraternal organizations here, the Trustees are reissuing and affirming that statement, and expressing full support for the officers
of the College in their efforts, disciplinary and otherwise, to insure that it is understood and adhered to in the
Statement of the
Williams College Board of Trustees
Concerning Fraternities (1976)
To avoid misunderstanding, we wish to make clear our support for the rights of students to form or join any of the many formal or informal groups that are appropriate to this college community and consistent with Williams' educational program. But we remind all concerned that the regulations of the College prohibit participation by undergraduates in fraternities as a matter of educational policy and that violations will be subject to appropriate penalties.
Students who wish to raise money for any campus activity by soliciting alumni, foundations, or other sources of funds must receive advance approval. Students interested in fundraising should contact the Assistant Director for Student Involvement in the Office of Student Life at least two weeks in advance. Most fundraising requires approval from the Dean's Office, the Provost, and the Vice President for College Relations.
Governance of the College
In accordance with the provisions of its Charter, the legal responsibility for the affairs of the College is vested in the President and Trustees. Trustees deal with basic questions of policy, planning, and financial management. The President and the faculty share immediate responsibility for College government. The faculty conducts its business in meetings of the full faculty, which the President chairs, and through its committees, most of which have both faculty and student members.
Several committees are composed of faculty only, including the Committee on Academic Standing (CAS), the Faculty Steering Committee and the Committee on Appointments and Promotions (CAP). The CAS reviews the academic records of individual students. To protect the privacy of students, membership on this committee is limited to faculty and deans. The Faculty Steering Committee discusses topics of particular interest to faculty and meets with student groups from time to time to discuss issues in common. The CAP advises the President and trustees about faculty appointments. Although students do not sit with the committee, the CAP receives student opinion about faculty from the departments. Departments gather student opinion through student advisory committees, direct interviews with students, and the Student Course Evaluation Survey. In addition, students may volunteer evaluations to department chairs or to the Dean of the Faculty directly.
Students have the major responsibility for the conduct of undergraduate affairs through the College Council and through the Neighborhood boards. The College Council supervises the election or appointment of the student members of all joint committees.
Many important features of College life are overseen and regulated by committees on which both faculty and students sit. Faculty are appointed by the Faculty Steering Committee; election of students is coordinated by the College Council. See page for a list of some important college committees.
College Council (Paresky 203, x2284)
College Council is Williams College's campus-wide student representative body. CC's most important functions include:
* Giving students a voice regarding campus issues
* Responsibly and fairly funding over 180 student groups and various campus events with the Student Activities Tax
* Providing a starting point for student initiatives to improve the campus or College programs
* Appointing students to student-faculty-staff committees
Members of the Gargoyle Society founded College Council in the 1950s. CC is responsible for the creation of All Campus Entertainment, the Mental Health Committee, the SuperFan Program, and the Great Ideas Campaign.
College Council meets weekly on Wednesday nights from 7:30 to 9 p.m. in Hopkins 001. All meetings are open to the community and students are encouraged to attend. The agenda for upcoming meetings may be found on WSO and meeting minutes from this and past Councils are on the website: collegecouncil.williams.edu.
College Council 2012-13 Officers:
Krista Pickett '13 and Peter Skipper '13, Co-Presidents
Adrian Castro '14, Secretary
Jillian Schwiep '13, Treasurer
Kate Flanagan '14, All Campus Representative for Community and Diversity
Each entry elects one representative to the Frosh Council. The Council appoints its own officers and one representative to the College Council. In addition, it holds class-wide elections for first-year representatives to the College Council and College Council committees. The Frosh Council provides a representative forum in which first- year concerns may be addressed. It is also responsible for organizing social activities for the class.
In the spring following room draw, students submit applications for the Baxter Fellow positions. Candidates are interviewed and then chosen to fill the position for the area in which they will live the following academic year; the area may be a floor or an entire small house. Baxter Fellows act as the house point-person and provide house programming, communication, and support as well as assist with Neighborhood programming. Baxter Fellows are involved in residential self-governance and are prepared and expected to address residential community issues and concerns as they arise, knowing campus resources and how to refer students to those resources. Baxter Fellows are overseen by the Assistant Director for Upperclass Residential Programs in the Office of Student Life, and are paid a small stipend for their work. Each Neighborhood has a Head Baxter Fellow who assists with the supervision of their respective Baxter Fellow team. All Baxter Fellows are required to participate in fall training as well as ongoing training opportunities.
A consistent respect for the rights and privacy of others is essential to the social and academic well-being of the Williams community. The College expects the student community and the residential units that comprise that community to be self-policing. The Junior Advisors, under advisement from the Dean's Office, and the Baxter Fellows, under advisement from the Assistant Director for Upperclass Residential Programs in the Office of Student Life, shall facilitate discussion of what those rights are and of the unit's responsibility for respecting and policing them, through the establishment and utilization of Entry/House Rules.
If a residential unit fails in its ability to police itself through Entry/House Rules, complaints should be taken to the Assistant Director for Upperclass Residential Programs or the Dean's Office. Appropriate action may be taken through the channels outlined under Disciplinary Proceedings.
A student with a grievance about grading should see Complaints About Grading.
A student who thinks that he/she has been subject to inappropriate behavior within the context of acceptable campus community standards should consult with any ones of the deans of the College or any of the discriminationgrievance advisors listed in the section on Non-Discrimination and Grievance Procedures below.
If the alleged behavior constitutes sexual misconduct by another student, refer to the policy on Rape, Sexual Assault and Sexual Misconduct.
If the alleged behavior constitutes sexual harassment not involving sexual misconduct, refer to the Sexual Harassment and to the full Sexual Harassment Policy in the Appendix.
If the alleged behavior constitutes another form of discrimination, including a bias incident, refer to the Non-Discrimination Policy and Grievance Procedures.
Hazing is prohibited by the College and is subject to the College rules on disciplinary proceedings. Hazing is also a crime under Massachusetts law. Here are the sections of chapter 269 of the Massachusetts General Laws that define hazing and that impose penalties for hazing violations:
Section 17. Whoever is a principal organizer or participant in the crime of hazing, as defined herein, shall be punished by a fine of not more than three thousand dollars or by imprisonment in a house of correction for not more than one year, or both such fine and imprisonment.
The term "hazing" as used in this section and in sections eighteen and nineteen, shall mean any conduct or method of initiation into any student organization, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student or other person. Such conduct shall include whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug or other substance, or any other brutal treatment or forced physical activity which is likely to adversely affect the physical health or safety of any such student or other person, or which subjects such student or other person to extreme mental stress, including extended deprivation of sleep or rest or extended isolation.
Notwithstanding any other provisions of this section to the contrary, consent shall not be available as a defense to any prosecution under this action.
Section 18. Whoever knows that another person is the victim of hazing as defined in section seventeen and is at the scene of such crime shall, to the extent that such person can do so without danger or peril to himself or others, report such crime to an appropriate law enforcement official as soon as reasonably practicable. Whoever fails to report such crime shall be punished by a fine of not more than one thousand dollars.
Section 19. Each institution of secondary education and each public and private institution of post secondary education shall issue to every student group, student team or student organization which is part of such institution or is recognized by the institution or permitted by the institution to use its name or facilities or is known by the institution to exist as an unaffiliated student group, student team or student organization, a copy of this section and sections seventeen and eighteen; provided, however, that an institution's compliance with this section's requirements that an institution issue copies of this section and sections seventeen and eighteen to unaffiliated student groups, teams or organizations shall not constitute evidence of the institution's recognition or endorsement of said unaffiliated student groups, teams or organizations.
Each such group, team or organization shall distribute a copy of this section and sections seventeen and eighteen to each of its members, plebes, pledges or applicants for membership. It shall be the duty of each such group, team or organization, acting through its designated officer, to deliver annually, to the institution an attested acknowledgement stating that such group, team or organization has received a copy of this section and said sections seventeen and eighteen, that each of its members, plebes, pledges, or applicants has received a copy of sections seventeen and eighteen, and that such group, team or organization understands and agrees to comply with the provisions of this section and sections seventeen and eighteen.
Each institution of secondary education and each public or private institution of post secondary education shall, at least annually, before or at the start of enrollment, deliver to each person who enrolls as a full time student in such institution a copy of this section and sections seventeen and eighteen.
Each institution of secondary education and each public or private institution of post secondary education shall file, at least annually, a report with the board of higher education and in the case of secondary institutions, the board of education, certifying that such institution has complied with its responsibility to inform student groups, teams or organizations and to notify each full time student enrolled by it of the provisions of this section and sections seventeen and eighteen and also certifying that said institution has adopted a disciplinary policy with regard to the organizers and participants of hazing, and that such policy has been set forth with appropriate emphasis in the student handbook or similar means of communicating the institution's policies to its students. The board of higher education and, in the case of secondary institutions, the board of education shall promulgate regulations governing the content and frequency of such reports, and shall forthwith report to the attorney general any such institution which fails to make such report.
Health Insurance and Sports Accident Insurance
Health Insurance (Ruth Harrison, Health Center x2206)
The Commonwealth of Massachusetts requires that all full- and part-time students enrolled in institutions of higher education in Massachusetts must participate in a qualifying student health insurance plan. A qualifying plan must provide reasonably comprehensive coverage of hospital and physician services and those services must be reasonably accessible to the student.
Students who are not covered by a qualifying health insurance plan must arrange insurance coverage through the College's student health insurance plan. This is a limited accident and illness plan that provides up to $100,000 of coverage per accident or illness for the period 8/15 through 8/14 for services not available through the Student Health Service.
Sports Accident Insurance (Karen Ware, Lasell x3511)
The College provides insurance for the treatment of injuries sustained by varsity, junior varsity, and most but not all club team athletes. This insurance is provided at no cost to students. It has a $1,000 deductible and will cover most injury-related medical services on a secondary basis only.
Two important criteria that must be met in order for the student athlete to be eligible for coverage under this insurance policy are: the injury must be sustained while participating in a covered team's practices, games, or travel; and the student must incur some medical expense related to the injury within 180 days from the date of injury. An appointment with a physician or a physician at Student Health Services within 180 days of the date of injury will satisfy this second requirement.
The insurance company currently requires that a written proof of loss must be received within 90 days or as soon as reasonably possible, but no later than 12 months following the date of injury. Students should promptly notify one of the athletic trainers of their injuries. Karen Ware will provide the instructions necessary to submit a claim within the required time-frames.
The Office of Student Life reserves the right to consolidate students in college owned and/or operated housing at any time with appropriate notification.
Williams College reserves the right to dictate the terms of usage on all College owned and operated housing. This includes any required modifications to student housing arrangements, up to and including revocation or denial of housing privileges.
Damage and Billing Procedures
The cost of damage to a College building will be charged to those who caused it, if they are known. When those who are directly responsible are unknown, the costs will be apportioned among the occupants of the damaged area, whether a single room or a whole house. In all cases of damage, those responsible are liable to disciplinary action by the Dean as well as payment of costs assessed by the Facilities Office.
In the case of damage to an individual student room or suites, in dormitories and in residential houses, the damage should be reported promptly; repair will be made and the occupant(s) billed directly.
Bills are payable to the Controller. Any corrections to or questions on bills should be directed to the Facilities Office. All bills are due before the end of the semester in which they are received. All bills unpaid at the semester's end will be added to the term bill.
Students may use clocks, sound equipment, computers, electric razors, hair dryers, electric fans, electric blankets, microwave ovens of 800 watts or less, refrigerators of 5 cubic feet or less, hot air popcorn poppers, and cool mist humidifiers in student housing. Items which the College strictly prohibits include, but are not limited to:
*Torchiere type lamps with a halogen bulb, and other lamps with a halogen bulb greater than 60 watts, are not allowed. Incandescent light bulbs should not exceed 60 watts unless there is specific UL approval for a higher wattage.
Violations of any of the above policies will be fined and the item(s) will be immediately removed . The fines vary depending on the number of violations. Confiscated items will be donated to a local charity or discarded. If a student has any questions regarding the acceptability of a particular appliance, the Manager of Safety and Environmental Compliance should be contacted at x2406.
The wiring in some of the College's older residence areas may not support heavy use of electrical appliances. If this is a problem in a residence, the College may need to limit the use of certain appliances and will consult with the students in the residence to resolve the problem.
Williams is concerned about the safety of every individual on campus and therefore has very strict fire safety regulations. Students who do not observe these regulations jeopardize the safety of others on this campus and therefore, will be subject to disciplinary action and/or fines.
State Law requires that hallways and stairways be completely clear at all times. This means that you can not store anything in these areas (examples: shoes, clothes racks, boxes, furniture, and bicycles). The Williamstown Building Inspector and the Williamstown Fire Chief enforce these regulations. Items left in the halls may be removed and held at Facilities. Repeat violators will be fined $25.00 for each subsequent violation.
Fire and life safety programs must receive community-wide support in order to be effective. Cooperation from students at fire drills, announced and unannounced, is expected. Students who do not vacate in a timely manner are subject to disciplinary action, and to the possibility of additional drills, with the individual house responsible for all costs associated with repeated drills.
Students who misuse, tamper or otherwise disturb fire safety equipment, including smoke and carbon monoxide detectors, fire extinguishers, pull stations, and fire doors, or activate fire alarms due to smoking are subject to a $250.00 fine as well at the cost of restoring the equipment. Smoke machines are not allowed in student residences for any reason. Alarm activations due to using a smoke machine will result in a $250.00 fine. These students will be referred to the Dean's Office and may be dismissed or suspended from the College.
Candles (including those used for religious purposes), incense, and other open flame devices are not allowed in residential buildings. Students who want to light candles for religious purposes need to see the Chaplain's Office to make arrangements.
Possession of Candles, Incense, Prohibited Appliances, and Halogen Torchiere Lamps
1st offense: $50.00 fine and the student will be called into the Safety and Environmental Compliance Office.
2nd offense: $100.00 fine and the student will be called into the Safety and Environmental Compliance Office and required to view a fire safety video.
3rd offense: $100.00 fine and referral to the Dean's Office for disciplinary action that may result in suspension or dismissal from the College.
Failure to Leave the Building for any Fire Alarm or Fire Drills
1st offense: student will be called into the Safety and Environmental Compliance Office.
2nd offense: $100.00 fine and the student will be called into the Safety and Environmental Compliance Office and required to view a fire safety video.
3rd offense: $100.00 fine and referral to the Dean's Office for disciplinary action that may result in suspension or dismissal from the College.
Tampering with Life Safety Equipment
Students who misuse, tamper or otherwise disturb fire safety equipment, including smoke and carbon monoxide detectors, fire extinguishers, pull stations, fire doors, activate fire alarms due to smoking or the removal of batteries from carbon monoxide detectors or cover detectors are subject to a $250.00 fine as well at the cost of restoring the equipment. Student will be called into the Safety and Environmental Compliance Office and will be required to view a fire safety video. Students involved in a 2nd offense will be fined $500.00 and will be referred to the Dean's Office for disciplinary action that may result in suspension or dismissal from the College.
Placing Lights or Items on Sprinkler Pipes or Sprinkler Heads
1st offense: student will be issued a written warning and/or called into the Safety and Environmental Compliance Office.
2nd offense: $50.00 fine and student called into the Safety and Environmental Compliance Office and required to view fire safety video.
3rd offense: $100.00 fine and referral to the Dean's Office for disciplinary action that may result in suspension or dismissal from the College.
Improper Disposal of Cigarettes and Smoking
1st offense: $250.00 fine and the student will be called into the Safety and Environmental Compliance Office.
2nd offense: $500.00 fine and student will be called into the Safety and Environmental Compliance Office to view a fire safety video. Additionally, the student may be referred to the Dean's Office for disciplinary action that may result in suspension or dismissal from the College. Students are held responsible for the condition of their room, suite, or entry common area. If the responsible parties cannot be identified for the improper disposal of cigarettes, the house, entry or suite will be charged with the fine.
All building are smoke-free-Individuals are not permitted to smoke within 25 feet of any building on campus. Students smoking in the residence halls will result in the following fines.
1st offense: $50.00 fine.
2nd offense: $100.00 fine
3rd offense: $150.00 fine and referred to the Dean's Office.
These fines and regulations will be progressive over your four years as a student at Williams College. If you have any questions about the policy, please call Joe Moran, Manager of Safety and Environmental Compliance, at x2406.
Per Massachusetts General Law no person shall possess or explode any fireworks. Students found in possession of fireworks at anytime will be fined $100.00 per incident and referred to the Dean's Office.
For safety reasons students are not allowed on college roofs. Students found in violation will be fined $250.00 per incident and referred to the Dean's Office
Identification Cards / Access to Student Residences
Student identification cards are equipped with a magnetic strip which, when swiped through card readers, allow for student entry to buildings. Tampering or misusing the card reading system will result in a $50 fine to the house or individual responsible, and disciplinary action.
Lost cards should be reported to the Campus Safety and Security Office located in the basement of Hopkins Hall immediately. The card will be replaced and the student charged $10.00.
A room key or code is issued to each student upon checking in. Students must pick up keys or codes in person-keys may not be picked up by friends or other acquaintances. When not in their rooms, students should lock their doors and carry their room keys with them. If a room key is lost, the Facilities Office should be contacted for a replacement and a lock change. A charge of $25.00, billed to a student's account, will be assessed. Student identification cards will be requested to confirm identity and room assignment. Students who do not return keys when they vacate their rooms will be charged $75.00 for the unreturned key. This charge is not refundable. Dorms with locknetics coding system also carry a $25.00 charge if codes are forgotten or given out to friends and then requested to be changed.
Students should carry their room keys with them. When requested by a student, the Campus Safety and Security Office will open an inadvertently locked room or lock a room inadvertently left open once during the academic year, but will charge $10.00 for each subsequent request for room opening or locking by the same student. Students whose rooms are locked or unlocked by Campus Safety and cannot produce a key at that time, must then show their key to the Facilities Office by noon on the next business day or the Facilities Office will notify the College locksmith of a lost key. The room lock will be changed and the student billed as described above.
Dining together is an important aspect of participation in the residential community. It affords very effective opportunities for social exchange and participation in programming. Therefore, all students residing in dormitories and residential houses must choose a meal plan from the three available options, 21 meals per week, 14 meals per week, or 10 meals per week. First-year students are required to purchase and remain on the 21-meal plan. For seniors only, there is a plan that offers any 5 meals per week. Students in cooperatives may purchase blocks of 50 meals, or any meal plan available based on class rank. Although off-campus students are not required to purchase meal plans, all meal plans are available to them. The dining halls use an electronic ID system that makes possible the offering of the meal plans at the dining venues. Students are reminded that a valid meal I.D. is required in order to dine. In the instance a student does not have their card, a $3.00 processing fee will be assessed. A lost card must be reported to Campus Safety and Security immediately so that it can be deactivated. Students are responsible for a lost/stolen card until it has been reported. The Office of Campus Safety and Security will replace lost cards at a charge of $10.00.
All those on a meal plan may eat their meals in any student dining area listed above. The meal plans do not provide credit for missed meals. Also, they do not provide for food to go except in Grab 'n Go and Lee Snack Bar. Consequently, book bags, knapsacks, and other carry-out containers with the exception of a Dining Services provided sustainable green containers must be left outside the dining venues. Meal plans are non-transferable and students are reminded to safeguard their IDs. (See page for dining hours of operation).
Eph Dollars-Eph Dollars can be added to your meal account for use at any of the dining locations. Eph Dollars have equivalent cash value and roll over from semester to semester through senior year. Please note that Eph Dollars are non-refundable.
Meal Plan Changes-First Semester meal plan changes can only be made September 10-14, 2012 and for second semester, February 4-8, 2013.
Special Diets-We make every effort to accommodate medical and religious dietary needs. Students are encouraged to set up a meeting with our Executive Chef as soon as they begin dining with us. We offer packaged Kosher and Halal options and observe cultural holidays centered around food.
The creation of persistent and excessive noise is a violation of good conduct. Since student rooms are appropriate places to study as well as sleep, noise should be kept to a minimum at all times.
Other than fish, no student-owned pets are permitted in College housing. Students who are advised to remove a pet and continue to house a pet will be fined $100 per day for each day the pet remains after notification.
Town ordinance requires all residents to recycle clean paper products, cardboard, glass, metal, and plastic containers. Student rooms contain separate receptacles for recyclable paper and trash. Since houses can have different approaches to handling recyclables, students should take note of any communications directed to them on how recycling works for their building. Students who have questions about the recycling program should consult their Junior Advisor, Baxter Fellow, or custodial team. See details on page .
Responsibility for Loss of Personal Property
Care is taken to protect personal property in College buildings, but the College cannot assume responsibility for loss or damage to such property through fire, theft, or any other cause. Students are therefore advised to keep their rooms locked when absent from them and to investigate personal property coverage through their parents' "Home Owners" policy or other ways of obtaining such coverage.
Room Decoration, Construction, and Furniture
Students must be careful when hanging posters, framed prints, mirrors, bulletin boards, etc. as all costs associated with the repair of wall or ceiling damage are billed to room occupants.
Do not use nails. For hanging posters, photos, and calendars, use "fun-tack" which is available at local school and business supply stores. An exception to this policy occurs in Tyler Annex and the Greylock Quad, which have masonry walls. Masking tape should be used instead.
Large expanses of flammable fabric, such as burlap or parachute silk, must not be hung as wall coverings or room dividers; this sort of decoration violates state fire codes and will be removed.
Construction by students of built-in furniture or room dividers is not allowed within dormitories or residential houses.
Waterbeds, lofts and cinder blocks are strictly prohibited from all student residence areas. Trampolines, swimming pools, and hot tubs are also prohibited on student residential premises.
Students are responsible for the College furniture provided in their rooms. If students choose not to use their College furniture and wish to remove it, they must move it to the storage area designated by the building custodial team; it is also the students' responsibility to return such furniture before they vacate the room. They will be charged the cost of replacement if they fail to return it. Bookshelves, record cabinets, or other free-standing furniture may be moved into College buildings provided they do not interfere with the normal maintenance and cleaning of the room. Such furniture must not be affixed to or wedged against floor, wall, or ceiling surfaces. Students will be asked to remove unacceptable furniture or the College will remove it at the occupant's expense.
The furniture supplied to students in Morgan, Mission Park, Williams, Tyler Annex, East College, Fayerweather, Tyler and Sage does not lend itself to easy movement through the building. Therefore, to avoid unnecessary damage, furniture may not be moved from rooms in these buildings. Furniture in Tyler Annex must remain in rooms as there is not adequate storage.
Violations of construction and decoration regulations will result in a note being left in the room advising the occupant to correct the violation. If violations are not corrected promptly, the College will make the correction at the occupant's expense.
Room Entry and Inspection
The College reserves the right to enter and inspect students' rooms and the contents thereof at any time. The reasons for such entry and inspection may include, but are not limited to, conducting health and safety inspections, insuring compliance with the College's housing policies or other rules, investigating suspected violations of those policies or rules, or acting in the interests of the safety or well-being of the occupant or others.
Room Occupancy and College Vacations
The College will hold a student's room until September 15th. If a student has not checked in to campus by then, the room may be assigned to another student.
Changes from one room to another are permitted, with some restrictions and facilitated through processes which will be advertised by the Office of Student Life. Students must obtain permission the Office of Student Life prior to any room change. This is especially important since the student officially registered for a particular room is responsible for any damages which are noted when the room is vacated. Seniors with permission to live off campus must keep their addresses on file with the Office of Student Life.
Students may have guests and visitors, with the consent of their roommates or suitemates, for a maximum of three (3) consecutive days. Students are responsible for the behavior of their guests. Questions or disputes concerning guests should be brought to the attention of the Office of Student Life.
Students who withdraw, who are dismissed, or who are required to resign for academic reasons are expected to vacate their rooms within 48 hours. A charge of $100.00 per day will be billed to the account of any student who fails to meet this deadline. A fine of $150.00 will be imposed when a student does not vacate his or her room by the day and time of the dorm closing, and for each day a student remains beyond the deadline.
During Thanksgiving Break, student residences remain open.
During Winter Break, students are required to leave campus by 12 noon on the Tuesday after finals end.
During Spring Break, students are required to leave campus by 12 noon on the first Saturday of the break, and may return as of 8 a.m. on the Saturday prior to the restart of classes.
The College recognizes that certain students who demonstrate extreme need cannot leave campus and is committed to providing assistance for these students. Any College owned building might be used as temporary housing over a break period for students who are unable to leave campus. Students whose rooms will be used for temporary housing will be given reasonable notification prior to the break and are asked to make all reasonable accommodations
End of Spring Semester Move-Out
At the end of the Spring Semester, students must leave their rooms by 12 noon of the day following the last day of final examinations. Seniors must leave by 5:00 p.m. on Commencement Day. A fine of $150 is imposed for each day a student remains in his or her room beyond the deadlines.
Shortly before the end of the academic year students will be advised of procedures for vacating. These include, but are not limited to, bagging and removing trash in their rooms and removing personal furniture, wood, area rugs, etc. from individual rooms and common areas. These procedures must be followed or a $200.00 fine will appear on student accounts. Likewise, if a student moves out of a room at another time during the year, the room should be left clean and in its original setup or charges may result.
On-campus housing is available on a very-limited basis during the summer, for students who are working with Williams faculty doing research or who are employed by a campus office for the summer. Information about Summer Housing will be sent to students and to departments during the spring semester.
Service Request Procedures
Routine: A routine request for service or repair should be made by filling out a work order request at http://facilitiesworkrequest.williams.edu. The Facilities Office is open between 8:00 a.m. and 4:30 p.m., Monday through Friday.
Emergency: During regular working hours as above, call x2486. Outside these hours, call the Campus Safety and Security Office, x4444.
Non-routine Requests: Requests involving student housing outside the area of routine service should be directed in writing to the Facilities Office.
Special Functions: All student special event requests should be directed to the Student Activities Coordinator in the Office of Student Life, x2546.
Please be sure to contact the Student Activities Coordinator in a timely manner-she will need to meet the notice requirement indicated below. She will contact Facilities for assistance with the physical set up (tables, chairs, risers, electrical assistance, etc.). Facilities requires that certain guidelines be met. Failure to meet the requirements listed below will incur additional charges.
Grounds & Electrical Requirements:
* Moves and setups must be scheduled at least 5 working days in advance-(10 working days between 5/1 and 6/15).
* Work requested must be accomplished during normal working hours.
* If a tradesman or custodian is required to be on hand during the event, it will be at the expense of the requestor.
* Requested moves must be to and from locations on campus. Off campus moves and setups will not be accepted by Facilities.
* During extremely busy periods, it may be necessary to hire an outside contractor to accomplish the request. This will incur a charge regardless of whether the above requirements have been met.
Any person or organization planning to erect a tent on Williams College property will need to contact Facilities at x4020 at least 10 business days prior to the tent being erected.
The following information is required when submitting your request to Facilities:
* Exact date the tent will be erected and removed.
* Site where the tent will be erected and a diagram of the setup (There is a specific designated area at each site that a tent can be erected).
* Name and telephone number of the company that will supply the tent.
* Name and telephone number of the contact person responsible for the event.
If a tent is being erected you must obtain a building permit from the Williamstown Building Inspector.
They require the following items on the permit request:
* The signature of a Williams College representative. Contact Bea Miles (x3496) to have the tent permit signed.
* The signature of your tent company's representative.
* The tent company's workman's compensation information (insurance company name and policy number).
After completion of the requested information, Facilities will handle all of the DIGSAFE requirements. Should any of the information provided change, you will need to contact Facilities immediately.
Please remember that this only concerns tents on College property. It does not cover any other digging or related practices that fall under DIGSAFE laws-please contact x2486 for any concerns other than tents.
ASSISTANCE FROM OTHER SHOPS:Questions regarding other special functions services (carpentry, painting, etc.) should be addressed by contacting the Student Activities Coordinator in the Office of Student Life. These services will be performed in-house whenever possible. There may be times and/or jobs that will require hiring an outside contractor as specified above. Custodial services for special events can be addressed when reserving your room.
Groundsperson's Assistance (tables, chairs, etc.): Charges will be incurred for the following (if the requirements listed above are not met, the cost for the items listed below could be significantly higher):
* Moves and setups not scheduled at least 5 working days in advance.
* Work requested that can not be accomplished during normal working hours.
* When assistance is requested for an event that is charging an admittance fee.
* When a snow fence is required by security for an outdoor party.
* Use of the Currier Club tables.
During extremely busy periods, it may be necessary to hire an outside contractor to accomplish the request. This will incur a charge regardless of whether the above requirements have been met.
Electrical Assistance (lights, power, PA, etc.): Charges will be incurred for the following (if the requirements listed above are not met, the cost for the items listed below could be significantly higher):
* Moves and setups not scheduled at least 5 working days in advance.
* Work requested that can not be accomplished during normal working hours.
* When a PA system is requested.
Assistance from other shops: Questions regarding other services (carpentry, painters, etc.) should be addressed by calling the Student Activities Coordinator (x2546). These services will be performed in-house as often as possible. There may, however, be times and/or jobs that will require hiring an outside contractor. Custodial questions are addressed in the Clean-Up Policy on page . Other custodial questions can be called in to x2293.
Smoking is not permitted in any College building or College vehicle (see details under Smoking Policy).
During the academic year, storage space is available in most residence areas. However, furniture (such as beds, couches, chairs, etc.) is not permitted in campus storage, due to lack of space. With the exception of co-ops, where residents monitor their own storage areas, arrangements for storage or removal should be made through the building custodian. (If the custodian has responsibility for more than one building and can't be located, Security may be contacted for access.)
Due to the limited space available, storage rooms are routinely cleaned out at the end of the academic year to provide storage for the following year's class. Any items left in storage at the end of the academic year shall be deemed transferred to the College and will be disposed of at the discretion of the College. It is further expressly acknowledged and agreed by all persons using the storage areas that the proceeds, if any, of such disposal likewise shall be the property of the College.
Storage of items on campus over the summer will be allowed only for financial aid students with exceptionally high need and who live a great distance from the campus, including all international aided students as determined by the Office of Financial Aid.
The College assumes no responsibility for personal items placed in storage and it is strongly recommended that valuable items such as skis, stereos, personal computers, etc., not be placed in the storage rooms.
There are some local companies which provide storage options for students off-campus. It is entirely the student's responsibility to contact and contract with any local company for storage. Students have typically used Connors Brothers (413-458-8141) and Mullen (413-458-2580). There are others in the area; students should consult the local yellow pages for more information.
All student rooms are equipped with modular telephone jacks. Although most students prefer to use cell phones for more convenient communication with friends and family, one can bring a landline phone to use in one's room. These should be touch-tone telephones with standard modular connections. The service is for
local and incoming calls only and you must sign up with a private carrier for a long distance calling card if you want long distance service. To activate the landline telephone jack in your room, log into PeopleSoft and go to Self Service > Campus Life > Dorm Phone Activation. You may activate your telephone jack at any time, however it is best to do this before the beginning of the fall term so it will be available when you arrive. It will take up 3 business days to activate.
It is imperative that Campus Safety and Security has access to your cell phone number, if you have one, to reach you in case of an emergency. Further, the College subscribes to an off-premises emergency contact system which can be used to quickly notify all campus members by phone or text message in the event of an emergency situation. If you have no cell phone, the dorm phone will be called if you have activated it. Emergency messages are also sent out via email. Please ensure that your phone information is up to date in the Peoplesoft student system by checking Self Service > Campus Personal Information > Phone Numbers.
A full explanation of student telephone services can be found on the OIT web site.
The College provides a television set to most residential buildings with a common area. Most student rooms have a cable outlet which can be activated by contacting the local cable company. In rooms without a cable outlet, cable hook-ups are not permitted. Do not splice cable wires. It is against Federal Law to do so and large fines from the cable company may result. If you misuse cable wiring, Time Warner will remove all cable, including the primary cable coming into the building, at your expense. No antennae or satellite dishes are allowed at student residential buildings.
See Room Occupancy and College Vacation.
Incoming first-year students are assigned housing by the Office of Student Life. Questionnaires are sent via email to incoming first-year students and placements are made once the questionnaires have been received. Notifications of first-year housing assignments are typically mailed to students by late July or early August.
Most upperclass students select their rooms through the annual room draw processes. These processes are communicated to students electronically as they come up throughout the academic year.
A limited number of rising seniors are eligible to live in co-ops. Co-op housing gives students a bit more of an off- campus feel while still living in College-owned property. There is a lottery process for this option-information about it will be sent out by the Office of Student Life to rising seniors (typically during Winter Study and/or early Spring Semester).
A limited number of rising seniors are allowed to live off-campus, in non-College owned housing, which they secure on their own. The process for being released to live off-campus occurs during the fall semester of a student's junior year, for housing during the student's senior year. Students and/or parents are strongly discouraged from signing leases with landlords until the College has officially released the student to live off-campus for his/her senior year-should the number of students requesting to live off-campus exceed the off-campus release limit, a lottery will be held, and signing a lease in advance of being released by the College to live off-campus could result in the student and/or parent being responsible for housing charges both on- and off-campus depending upon the outcome of the lottery process.
Any action interpreted as abuse of the housing selection system will result in the loss of the student's (or students') housing preference and possible disciplinary action.
Housing for Families
Williams is a residential college that requires undergraduate students to live in housing provided by the school. Exceptions are allowed for a limited number of seniors and non-traditional students. The College does not provide housing for married couples or families. Inquiries should be directed to the Student Housing Coordinator in the Office of Student Life.
Students are required to carry College identification cards and to produce these cards at the request of any College official, including faculty and administrative staff members and campus safety officers. Refusal to do so will be considered a serious offense. Any student who alters a Williams identity card or who allows any card issued in his or her name to be used by any other person is subject to disciplinary action.
Intercollegiate Athletic Equipment
1. Intercollegiate athletes are responsible for all issued athletic clothing, supplies, and equipment they receive at the beginning of the season. Items are numbered and documented and should not be transferred between athletes unless the Equipment Manager is notified ahead of time.
2. Athletes must return all issued equipment on Closure Day directly to the equipment room (not left in the locker room; outside the equipment room door; with coaches; with teammates; in chute, etc.).
3. Athletes will then be notified via email listing each missing item and the replacement cost. Students have an opportunity to return these items upon receipt of the notice to remove any replacement charges from their term bill; but will incur a $25.00 late fee per month following the Late Return Date.
4. Replacement charges are two times the cost of the item when originally ordered. This charge is based upon the cost to reorder an individual item, instead of receiving a reduced rate for ordering items in bulk.
5. Issued equipment will not to be sold to athletes. Athletes who
are interested in purchasing items should consult their
coaches at the beginning of their season to do a separate order for the item(s) if available.
According to the Office of Jury Commissioner of the Commonwealth of Massachusetts. "Every U.S. Citizen 17 years of age or older who is a Massachusetts resident or an inhabitant for more than 50% of the time is eligible to serve as a juror. If you are a resident of another state but a student at a Massachusetts College, you are an inhabitant for more than 50% of the year and, therefore, eligible to serve as a juror in Massachusetts."
It is not unusual for students residing in Berkshire County to be summoned to serve as trial jurors. Jury Service, on a short-term basis, can provide students with a good opportunity to fulfill one of their important responsibilities as members of the community. Williams College supports students in their fulfillment of this civic duty.
Students should carefully read all materials they receive with their summons to service, which contains helpful information about confirming, postponing, rescheduling, or relocating service, and address many of the most frequently asked questions. Jury duty is an important legal obligation, and those who fail to respond are subject to criminal prosecution.
Students who must miss class in order to fulfill jury service should notify each of their instructors of the summons and make arrangements to complete any missed work. Staff at the Dean's Office will assist you in making arrangements for missed class time due to jury service. Students may be required to furnish their summons notice or the certificate of service when making these arrangements.
If you have any questions about jury duty, including confirming, postponing, rescheduling, or limiting your service, please contact the Office of Jury Commissioner (1-800-THE-JURY/1-800-843-5879). Further information can be found on the Office of Jury Commissioner's website at www.massjury.com.
NESCAC Presidents' Statement on
Abusive Drinking and Hazing
In addition to being partners in athletic competition, the 11 colleges and universities comprising the New England Small College Athletic Conference (NESCAC) are united in efforts to provide safe environments in which students may mature intellectually and socially.
Recognizing that social life plays a role in the college experience, each campus has increased its efforts to encourage students to make responsible choices. Each school takes a strong stand against substance abuse, including alcohol. While the vast majority of students at NESCAC institutions who choose to drink alcohol do so responsibly, each school has disciplinary and educational programs in place for students who misuse alcohol and other substances. (See Williams' disciplinary proceedings for alcohol and drug abuse.)
Additionally, all of the conference schools expressly prohibit hazing.
NESCAC member institutions: Amherst College, Bates College, Bowdoin College, Colby College, Connecticut College, Hamilton College, Middlebury College, Trinity College, Tufts University, Wesleyan University, Williams College.
Non-Discrimination Policy and Grievance Procedures
Williams College does not permit discrimination on the basis of race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service. Any student who on any of these grounds feels discriminated against by another member of the community should take action. If the alleged behavior constitutes sexual misconduct by another student, refer to the Standards of Conduct and to the policy on Rape, Sexual Assault and Sexual Misconduct in the Appendix (pages-, below). If the alleged behavior constitutes sexual harassment not involving sexual misconduct, refer to the Sexual Harassment section and to the full Sexual Harassment Policy in the Appendix. Other forms of discrimination are dealt with in accordance with the Non-Discrimination policy and Grievance Procedures set for the in the Appendix.
The following outline is a summary of the full Discrimination Grievance Procedures described in Non-Discrimination Policy and Grievance Procedures found here.
A. Summary of The Sequence of Events and Options in the Discrimination Grievance Procedures
a) The person who believes he or she may have been subjected to discriminatory behavior may but need not discuss the incident(s) with a College advisor. College advisors are also available to persons against whom a complaint has been filed.
a) The person who believes he or she may have been subjected to discriminatory behavior may discuss the incident(s) with the appropriate administrator.
b) The person may but need not file a complaint at the informal stage.
c) To file a complaint the person submits a statement of allegations to his or her executive officer. The executive officers will then conduct an investigation and reach a finding. If they find the complaint unwarranted, the complainant may but need not request formal grievance proceedings. If the respondent is judged to have violated College policy, the executive officers attempt a resolution. Either party may refuse to accept the terms proposed.
d) If both parties accept the terms, the resolution is successful and the case is settled. If the resolution fails, the complainant may ask for formal grievance proceedings or withdraw the complaint.
e) If the complainant withdraws, the executive officers may decide to take action against the respondent on their own. The respondent may appeal the executive officers' decision.
a) The grievance committee conducts a hearing and reaches a finding, reporting its finding and its recommendations to the executive officers, the complainant, and the respondent.
b) The executive officers reach their own finding. If it differs from the committee's, they so inform the committee and provide it with an opportunity to reply.
c) If the executive officers then find the respondent not to have violated the College's anti-discrimination policy, or if they find the evidence insufficient, the case is dismissed.
d) If, on the other hand, the executive officers find that the respondent violated the College's policy, they will report their finding and the actions they propose to take to the committee, the complainant, and the respondent. The respondent may appeal their finding and their proposed actions.
a) The formal grievance proceedings constitute the complainant's appeal.
b) The respondent may appeal at the conclusion of the informal proceedings if the complainant has withdrawn and the executive officers have proposed disciplinary action; or at the end of the formal grievance proceedings if the complainant has taken the complaint to a grievance committee.
c) If the respondent is a student or staff member, the appeal will be heard by the President. If the respondent is a faculty member, the appeal will be heard by a faculty hearing committee.
B. Sexual Harassment/Discrimination Advisors
Advisors are available to all members of the College community for consultation concerning incidents that could be a form of discrimination. The advisor's role is described in the Discrimination Grievance Policy and Procedures, printed in the handbooks. Persons serving as advisors are health staff and counselors, assistant and associate deans, Human Resources officers, the Chaplain, and the Affirmative Action Officer. All advisors have received training in sexual harassment and other discrimination advising.
Gina Coleman, Associate Dean, Hopkins
David Johnson, Associate Dean, Hopkins
Laura McKeon, Associate Dean, Hopkins
Justin Adkins, Queer Life Coordinator, MCC, Jenness
Marcela Peacock, Program Coordinator, MCC, Jenness
Liliana Rodriguez, Director, MCC, Jenness
Taj Smith, Assistant Director, MCC, Jenness
Michael Reed, Vice President for Strategic Planning and Institutional Diversity, Hopkins
Carmen Whalen, Associate Dean for Diversity, Hopkins
Martha Tetrault, Director, Human Resources, B&L Building
Robert Wright, Associate Director, Human Resources, B&L Building
Richard Spalding, Chaplain, Paresky Center
Donna Denelli-Hess, Health Educator, Thompson
Ruth Harrison, Director of Health Services, Thompson
Michael Semensi '13
Abigail Davies '13
Laurie Heatherington, Psychology, Bronfman
Enrique Peacock-Lopez, Chemistry, Bronfman
Paula Moore Tabor, Alumni Relations, Mears
Bruce Wheat, Information Technology, Jesup
C. Standing Panel for Discrimination Grievance Procedures
The grievance committee that hears cases of alleged discrimination (see handbooks) is appointed from a standing panel consisting of thirty-two persons, drawn from several College panels and from the College Council. Its membership also includes a minority faculty and staff representative. Two panel members-one a member of the faculty, the other of the staff-stand ready to chair the grievance committee appointed to hear a particular case.
Faculty Review Panel: Lois Banta, Edan Dekel, Joan Edwards, Stephen Fix, Jacqueline Hidalgo, Amy Holzapfel, Tim Lebestky, Gretchen Long, Luana Maroja, Nicole Mellow, Ngonidzashe Munemo, Amanda Wilcox.
Provost's Panel: Barbara Casey, Michael Frawley, Gary Guerin, Robin Kibler, Richard Nesbitt, Elizabeth Reynolds.
Vice President's Panel: Heather Clemow, Marc Field, Kelly Kervan, Jeanette Kopczynski, Paula Moore Tabor, Terry Waryjasz.
College Council Panel: Sharona Bollinger '14, Alida Davis '14, Harry Gilbert '14, Jeremy Gold '14, Sunny Velez '13, one student TBA.
Minority Faculty-Staff Representatives: Appointed by the President
Faculty Chair: Appointed by President
Staff Chair: Appointed by President
D. Retaliation Prohibited
Students who make complaints or bring charges of discrimination against another member of the College community may not be subjected to retaliation of any sort, whether verbal or physical, for having done so. Any member of the College community who retaliates against a student in violation of this rule will be subject to disciplinary action through the established procedures of the College.
Payment of College Bills
A non-refundable deposit of $200 to reserve a place in the first-year class is required from all admitted candidates (except certain financial aid recipients) by the Candidate's Reply Date of May 1. The deposit appears as a credit on the semester tuition statement rendered in July.
College tuition statements for one half of all fees are issued electronically to students via the college's "e-billing" system twice a year-in July, payable August 15 and in December, payable January 15. Follow-up e-bills are issued monthly. Students are encouraged to grant access to parents and/or other authorized payers so they may be able to view and pay the students' bills. Payment may be made online via ACH, or by check, money order or wire transfer. Credit card payments (MasterCard, Discover or American Express) may be made online through the e-billing system with a 2.99% convenience fee. A fee of $250 may be charged if payment is not received by the established payment due dates.
Students who receive a scholarship(s) that was not awarded through the Williams Office of Financial Aid must complete a Scholarship Information Sheet and mail it to the Financial Aid Office by early June. Provisional credit will be posted to the semester statement for the following: anticipated disbursements of direct loans for which a promissory note has been signed and returned to the Office of Financial Aid, anticipated disbursements of outside loans approved by the lender, outside scholarships which have not yet been received and applied against the student account and any remaining semester contract amount for the Ten Month Payment Plan. If actual payment for the above provisional credits are not received by the date anticipated, the provisional credit will expire and be removed from the student's account creating a balance due.
Students with balances unpaid at the start of the semester who have not made satisfactory arrangements with the Bursar will not be permitted to enroll in classes or remain in residence at the College. Furthermore, if arrangements for payment after the start of the semester are approved by the Bursar and these expected payments are not made on time, students may not be allowed to enroll for the next semester.
If efforts by the Bursar's Office to collect the monies owed are unsuccessful, the account could be placed with a collection agency, and if the delinquency persists, the College's experience with the account may be reported to a national credit bureau. It is the policy of the College to pass on to the debtor all reasonable costs associated with the collection of the debt through a collection agency. If at any time the student believes information concerning payment delinquency is inaccurate, he/she should notify the College c/o The Bursar's Office, P. O. Box 406, Williamstown, MA 01267.
There are several loan options available to parents through outside sources. These include the MassPlan Loan through the Massachusetts Educational Financing Authority and the Federal Plus Loan Program. Information on these loans can be found on the financial aid webpage http://web.williams.edu/admin/finaid.
Williams also offers an installment plan, administered by Tuition Management Services, whereby the yearly charges are paid in 10 equal installments starting in June, with no interest charges. There are no income restrictions. Monthly payments will be the total cost (less any scholarships, Stafford or parent loans) divided by 10. There is an administration fee for this program. Information on this program is sent each spring to all parents or can be obtained by calling Tuition Management Services at (888) 216-4258.
Returned Check Policy
Each check returned to the College for any reason such as "account closed" or "insufficient funds" will be charged to the student's tuition account and a "return check charge" of $25.00 will be assessed. This policy is in effect for any check received in payment of tuition and fees or other payment to any College office or service (i.e., library, telephone, etc.) that is returned to the College. The College reserves the right to require payment in the form of cash, money order, or cashier check.
Rape, Sexual Assault and Sexual Misconduct
Sexual misconduct by students is a violation of the College Standards of Conduct. See the full policy on Rape, Sexual Assault and Sexual Misconduct in the Appendix.
Because no Williams student should ever have to choose between important religious, academic and athletic commitments, College policy provides for students who wish to participate in religious observances that conflict with other obligations to make arrangements with their instructors to do so.
The policy, approved in 1984 by the faculty and trustees in compliance with the laws of the Commonwealth of Massachusetts, states that "Any student who is unable, because of his or her religious beliefs, to attend classes or to participate in any examination, study, or work requirement on a particular day shall be excused from any such requirement, and shall be provided an opportunity to make up such requirement which s/he may have missed because of such absence now-provided, however, that such makeup examination or work shall not create an unreasonable burden upon the College. No adverse or prejudicial effects shall result to any student" who makes use of this provision of college policy.
The faculty (including coaches) receive annual reminders of this policy, and are encouraged to work carefully with students in anticipating and resolving conflicts to their mutual satisfaction.
"Scientific misconduct" is defined by the U.S. Public Health Service as "fabrication, falsification, plagiarism, or other practices that seriously deviate from those that are commonly accepted within the scientific community for proposing, conducting or reporting research. It does not include honest error or honest differences in interpretations or judgments of data." All allegations of scientific misconduct should be brought to the attention of the Provost of the College who will receive such allegations impartially and without prejudice. The Provost will protect, to the maximum extent possible, the privacy of those who in good faith report apparent misconduct. The Provost will initiate a process, which will consist of an initial inquiry, followed by an investigation if warranted. See appendix for more information on formal procedures.
Sexual Harassment Policy
A healthy and productive educational community is one in which students, faculty, and all staff treat each other with mutual respect. Such a community requires an atmosphere free of discrimination on the basis of race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service. Sexual harassment, a form of discrimination based on sex or sexual orientation, clearly endangers such an atmosphere and is not tolerated at Williams College. Behavior that constitutes sexual harassment is also prohibited by both state and federal law.
Williams College takes seriously any allegation of sexual harassment and will investigate all such charges promptly. Sexual misconduct by students is dealt with according to the policy on Rape, Sexual Assault, and Sexual Misconduct, above. In deciding whether alleged conduct constitutes sexual harassment, and in determining the degree of seriousness of the harassment, the College will look at the record as a whole and at the totality of the circumstances, such as the nature of the sexual conduct and the context in which the alleged incidents occurred. The College's actions, which are designed primarily to remedy any harm done to those who have been subjected to sexual harassment and to protect other members of the community, may range from a warning to suspension or expulsion, when the offender is a student. When the offender is a faculty or staff member, the disciplinary action may range from a reprimand to non-reappointment or the initiation of proceedings for dismissal for cause. They may also include warnings regarding the consequences of future misconduct, removal from certain teaching, advising, or supervisory roles, and other restrictions on the person's professional role at the College. Students and employees who believe they have been sexually harassed may use the discrimination grievance procedures in the Student Handbook, Faculty Handbook, Administrative Staff Handbook, and Support Staff Handbook. Questions of confidentiality are addressed in the discrimination grievance procedures.
Williams College Sexual Harassment Policy and discrimination grievance procedures. See also the pamphlet, Sexual Harassment, distributed annually.
Title IX Coordinator. Michael Reed, the Vice President for Strategic Planning and Institutional Diversity, is the Title IX Coordinator for the College. In that capacity he has responsibility for coordinating the College's compliance with Title IX of the Education Amendments of 1972, 20 USC sec. 1681 et seq. The Title IX Coordinator's office is in Hopkins Hall and his email address is email@example.com.
All members of the community and visitors are expected to comply with the College's regulations on smoking. Because both smoking, and its secondary effects, are known to be health and fire safety concerns, the College prohibits smoking in all buildings, offices, and indoor facilities of the College. The College requires that smoking occur no no closer than 25 feet from a College building. Smoking is also not permitted in College vehicles.
Members of the community are asked to comply with and to enforce these policies. Complaints or questions should be directed to the appropriate executive officer: for the faculty- the Dean of the Faculty; for students-the Dean of the College; for any and all others-the Vice-President for Administration.
Student Business Regulations
Williams College permits student businesses on campus if they provide a useful and desirable service and if the student management is competent and responsible. The College assumes no liability for the products or services provided by student businesses. In deciding whether to permit a student business, the College also must consider both the demands of its tax-exempt status and the need to maintain a harmonious relationship with the Williamstown community. See page for more information about student business regulations.
*Please refer to the online version of the Handbook for updates to this section.
Williams students initiate a variety of events on campus each academic year, typically through registered student organizations but also as individuals or as groups of friends or athletic teams. The College encourages students to be creative and thoughtful in the events, programs, and parties they initiate, and to consider how each event or program contributes to the Williams community.
Typically, students who initiate such events are provided support by various offices on campus, coordinated through the Office of Student Life or the Center for Social Leadership. This coordination often requires communication between the Office of Student Life or the Center for Social Leadership with various offices (including Facilities, Campus Safety, Dining Services, A/V, etc.), and necessitates enough time to consider the particulars of any event.
Below is some basic information for any student who is thinking about organizing an event, program, or party on campus. For more information, contact the Student Activities Coordinator or the Assistant Director for Student Involvement in the Office of Student Life.
Online Event Notification Form (OENF). Any student who wishes to hold an event, program, or party on campus must first complete the Online Event Notification Form (OENF) found via the Student Life website, for each event.
The OENF asks a number of questions about the proposed event, and when the form information is submitted electronically, it is automatically shared with staff members in Facilities, Campus Safety, the Center for Social Leadership, and the Office of Student Life. First-time student event planners will be contacted by a staff member from the Office of Student Life or the Center for Social Leadership in order to meet and discuss the basics of event planning at Williams before proceeding with carrying out the details of planning the event.
The deadline for submitting the OENF for a weekend event (Friday, Saturday, Sunday) is the Tuesday immediately prior to the event date. For all weekday events, the deadline for submitting the OENF is five (5) days prior to the event. However, details that may complicate an event (for example: a contract-see the "Contracts" section below; a large anticipated attendance; additional electrical support; the need for furniture to be moved or for a special furniture set-up; support from Campus Safety; audio/visual support; a tent; an outdoor set-up; etc.) will necessitate more advance time for notification, typically at least ten (10) business days in advance (more if a contract is utilized) to help ensure that the event can happen. Events that include complicating details that do not meet the 10 business day deadline are not guaranteed to be approved by the College and may need to be rescheduled for a later date.
Safety, Liability, Risk, and Public Relations
When a student-initiated event proposal raises questions or concerns regarding safety, legality, public image, local relations, or the College's reputation, the Office of Student Life will determine whether to approve or reject the proposal in consultation with the Office of the Vice President for Finance and Administration and, in some cases, the Assistant to the President for Public Affairs.
Some examples of event proposals that have been denied in the past include gambling, bonfires, foam parties, oxygen bars, skydiving, food-eating contests, surfing, mechanical bull riding, and Quidditch.
Contracts. Students are not authorized to enter into legally binding contracts on behalf of the College. Contracts for student-initiated events must be submitted to the Office of Student Life or the the Center for Social Leadership for review, consideration, and ultimately approval or rejection.
Contract Deadline-value less than $5,000. Must be submitted for review to the Office of Student Life or the Center for Social Leadership a minimum of 15 business days prior to the event, with the signed contract returned to the College within 5 business days after receipt from the College.
Contract Deadline-value $5,000-$15,000. Must be submitted for review to the Office of Student Life or the Center for Social Leadership a minimum of two months (40 business days) prior to the event, with the signed contract returned to the College within 10 business days after receipt from the College.
Contract Deadline-value above $15,000. Must be submitted for review to the Office of Student Life or the Center for Social Leadership a minimum of three months (60 business days) prior to the event, with the signed contract returned to the College within 15 business days after receipt from the College.
If a student does not meet the deadlines noted above for a particular contract, it will be at the discretion of the Assistant Director for Student Involvement in consultation with the Office of the Vice President for Finance and Administration to determine whether to grant an exception.
Events with Alcohol. Student-initiated events that include alcohol have additional stipulations, both for the event and for the students planning and/or working at the event.
Registered student events may include beer or wine, but not hard alcohol (with the exception of certain senior events detailed in the Eph's Guide to Student-Initiated Events with Alcohol on page .
Student Hosts. Certified student hosts are required at events with alcohol. The minimum number of hosts is typically determined by the size of the event, though other factors may also apply. These hosts must come from the sponsoring organization of the event. Hosts may be paid or unpaid; if paid, the rate is $11/hour, paid by the sponsoring organization, and hosts may only be paid for their time during the event.
To be a host at an event with alcohol, students must:
· be at least 18 years of age (one host must be at least 21 years of age)
· take TIPS for the University (offered by the Office of Student Life and the Health Center) and pass the test at the end, at least once during their academic career at Williams
· take Bystander Training (coordinated through the Dean's Office & Health Center) at least once during their academic career at Williams
· take the Host/Server Certification Workshop (First-time, then Renewal) and pass the test at the end, each academic year
· follow all policies, procedures, and guidelines as found in Eph's Guide to Student-Initiated Events with Alcohol, which is distributed during the Host/Server Certification Workshop and can also be found in the appendix in the Student Handbook
Bartenders/Servers. The College recommends that students utilize professional bartenders to serve alcohol at student-initiated events that include alcohol (and will require it for some events based on size, history of the event or student group, location, amount of alcohol, etc.). A list of professional bartenders is available from the Student Activities Coordinator in the Office of Student Life. The current pay rate for a professional bartender is $25/hour, paid by the sponsoring organization or students.
If a professional bartender is not utilized, certified student servers are required. The minimum number of servers is typically determined by the size of the event, though other factors may also apply. Servers may be paid or unpaid; if paid, the rate is $11/hour, paid by the sponsoring organization, and servers may only be paid for their time during the event.
To be a server at an event with alcohol, students must:
· be at least 21 years of age
· take TIPS for the University (offered by the Office of Student Life and the Health Center) and pass the test at the end, at least once during their academic career at Williams
· take Bystander Training (coordinated through the Dean's Office & Health Center) at least once during their academic career at Williams
· take the Host/Server Certification Workshop (First-time, then Renewal) and pass the test at the end, each academic year
· follow all policies, procedures, and guidelines as found in Eph's Guide to Student-Initiated Events with Alcohol, which is distributed during the Host/Server Certification Workshop and can also be found in the appendix in the Student Handbook
For more information regarding events with alcohol, refer to Eph's Guide to Student-Initiated Events with Alcohol on page .
Registration and Recognition Process
Please note that all information, except for the membership information, is public information and will be reproduced in publications. Registration with and recognition by Williams College should not be considered as endorsement of the purposes or beliefs of the student organization or its members. Recognition must be renewed every year. Williams College reserves the right to grant, refuse, and suspend recognition to any student organization, given due process. Failure to adhere to Williams College policies and failure to maintain recognition will result in the loss of recognition for the academic year. Please consult with the Williams College Student Handbook and the Office of Student Life for policy information.
To Start a New Student Organization:
In order to become registered, complete the registration form found on the Office of Student Life website. Once recognition has been granted/rejected, a copy of the registration form will be returned to the submitting student organization.
Maintaining Recognition ("Active Status"):
In order to maintain "Active Status" recognition all student organizations must: 1) attend the yearly Treasurer Training, offered by the Office of Student Life and College Council 2) attend the Purple Key Fair, 3) table once per year, and 4) renew their recognition annually. Student organizations that fail to maintain "Active Status" recognition as indicated above may be placed on "Review Status" for a period of up to a year. During this time it is expected that the student organization will fulfill all requirements for recognition. Otherwise, the student organization faces suspension ("Inactive Status") as a student organization. Only student organizations granted "Active Status" may access College funding and services, as well as use the College name, etc.
Though the College does not require the submission of an operating constitution or by-laws, it does highly suggest that student organizations create and adhere to such a document. Constitutions and by-laws help to clear up any ambiguity concerning organizational policies and procedures, thus averting most member complaints and the appearance of impropriety. In addition, the College does not require student organizations to have an advisor(s), but also highly suggests this valuable resource. The purpose of an advisor(s) is not to control or lead the organization, but to provide professional advice and College support to the leadership. Advisors should be non-voting members of the student organization. Office of Student Life staff are available to advise student groups as requested; students may also wish to ask a faculty or staff member to advice their group.
For more information about starting a student organization, for maintaining recognition, or to inquire about the services provided to students and student organizations, please contact the Interim Assistant Director for Student Involvement or the Student Activities Coordinator, in the Office of Student Life, x4749.
Student Records Access/Disclosure
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights regarding their education records. They are:
(1) The right to inspect and review the student's education records within 45 days after the institution receives a request for access.
Even though the law allows 45 days, at Williams requests are normally honored at the time they are submitted. Students should submit their requests to the persons maintaining the records to which they wish access, e.g. the registrar, dean, department chair, or other appropriate officials.
(2) The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students should address such requests to the official responsible for the record and must clearly identify the parts of the record which they wish amended and why they believe them to be inaccurate or misleading.
If the official responsible for the record does not agree to amend the record as requested, Williams will notify the student of the decision and advise him or her of the right to a hearing and the procedures for initiating one.
(3) The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is to school officials with legitimate educational interests. For these purposes, a school official is a person employed by the College in an administrative, supervisory, academic, research, or support staff position, including security and health personnel; a person or company with whom the College has a contract such as an attorney, auditor, collection agent, or educational researcher; a person serving on the Board of Trustees; or a student serving on an official committee such as the disciplinary committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Williams also discloses educational records without prior consent upon request from another educational institution in which the student seeks or intends to enroll.
The College may also disclose to parents and guardians of a student under the age of 21, without the student's consent, information regarding the student's violation of any Federal, State, or local law, or any rule or policy of Williams, governing the use or possession of alcohol or a controlled substance.
The law also allows Williams to make public, without prior consent of the student, the final results of the disciplinary proceedings conducted by the College concerning an allegation of a crime of violence against a student who is an alleged perpetrator of a crime of violence, if the student is found to have violated the College's rules or policies with respect to that crime.
In addition, the College may make public the following student directory information unless the student informs the registrar in writing before 15 September that his or her prior consent be required during that academic year: name; permanent and College addresses; campus electronic mail address; permanent, cell, and campus telephone numbers; date and place of birth; country of citizenship; major field; extra-curricular activities; height and weight of members of athletic teams; dates of attendance; degrees, honors and awards; other schools attended.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by Williams to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC 20202-4605.
Questions about the Family Educational Rights and Privacy Act or other related matters should be directed to Barbara Casey, Interim Registrar.
Use of College Buildings and Facilities
The use of College buildings for such purposes as lectures, plays, musical performances, dances, etc., must be approved by the appropriate College authorities. College buildings and facilities may not be used for the purpose of participating in, or intervening in, any political campaign on behalf of any candidate for public office.
Personal Vehicle Regulations
The College does not encourage possession of a motor vehicle or consider it a necessity in any way. It does, however, permit students, with the exception of first-year students, to bring motor vehicles to the campus subject to the following regulations which are in effect at all times, including summer vacations and all College recesses and holidays.
The issuance of a permit to operate a motor vehicle while at Williams is a privilege that may be revoked at any time for any infraction of the motor vehicle regulations. The Director of Campus Safety and Security administers these regulations. Vehicles must be operated in accordance with state and local laws. Serious or continued violations will result in the suspension of driving privileges. Students whose motor vehicle permits have been suspended will be required to remove their vehicles from the campus. Any student who switches parking decals with another student, alters or sells their parking decal to a student will permanently lose their ability to register a vehicle while a student at Williams College and may also be subject to disciplinary action.
Williams College is not liable for any loss or damage to vehicles. Students who make use of their own vehicles on College business do so at their own risk, and they should be aware that the College's liability insurance will not protect them in the event of an accident even when they are being reimbursed or hired by Williams.
Drivers involved in an accident should:
1. Immediately secure care for injuries.
2. Notify the police.
3. Remain at the scene of the accident.
4. Notify the Dean's Office and the Campus Safety and Security Office if the accident is major or personal injury is serious.
It is a state law in Massachusetts that seat belts must be worn while operating a motor vehicle and approved helmets must be worn when riding motorcycles.
By Town ordinance all bicycles must be registered with the Williamstown Police Department. The Campus Safety Department provides this service. There is a 25 cent fee. Unregistered bicycles will be collected and donated to the student bicycle share program.
First-Year Students-Use of Personal Motor Vehicles
Williams College does not allow first-year students to park or operate a motor vehicle on any college owned property, at any time during the academic year, nor does it recognize any agreement between upper-class students and the parents or member of the first-year class in any vehicle lease contracts. These prohibitions are necessary because of a lack of parking facilities. First-year students are allowed to operate college-owned vehicles. Arrangements must be made through the Office of Campus Life and Facilities.
First year violations are a minimum of $100.00, no warnings. If a first-year student receives five or more violations they will lose their privilege of registering a vehicle on-campus during their sophomore year. Each ticket issued after five violations will be $251.00.
Motor Vehicle Registration
A student must register vehicle in his/her possession with the Campus Safety Department upon arrival in Williamstown (see section 3, chapter 90, General Laws of Massachusetts). To complete this process the following documents will be needed:
1. Registration certificate for the vehicle.
2. Evidence of liability coverage for any authorized operator of the vehicle.
All vehicles (including motorcycles and mopeds) arriving in Williamstown
during the fall semester will be registered at the regular academic year rate
of $150 per year. Rebates will be considered upon later application.
Temporary parking permits will be issued only in the circumstances deemed appropriate. A fee of $6 per week will be assessed. Temporary permits can not exceed a four-week period.
A Williams College parking decal must be displayed in the right lower corner of the rear window. Failure to display the decal will result in a violation. Any changes to the vehicle (new paint color, different license plates, etc.) must be reported immediately to the Campus Safety Department.
Proceeds from all fees are placed in the general fund and used by the college for parking lot maintenance and related expenses.
All students that are eligible to have a vehicle on campus for the 2012-2013 academic year will be able to participate in the parking lottery.
Motor Vehicle Regulations
Because of limited parking facilities, the use of motor vehicles on campus by students must be kept to a minimum and parking regulations must be strictly observed. All student vehicles, whether or not the student in control of the vehicle is living on or off campus, must be registered with the Campus Safety and Security Office.
The owner or person in charge of a motor vehicle is responsible for all violations involving his or her vehicle.
Each vehicle registered with the College (including motorcycles and mopeds) is assigned space in a student parking lot. During regular business hours, Monday through Friday, students must keep their vehicles in their assigned lots. The only exceptions are:
April 15-November 15
1. Students may park in faculty/staff spaces between the hours of 5:00 p.m. and 5:00 a.m., Monday through Friday nights.
2. Students may park in faculty/staff spaces between the hours of 9:00 a.m. and 5:00 a.m. on Saturday and Sunday, except Lawrence Hall Drive where students may park between the hours of 6:00 p.m. and 5:00 a.m., seven days a week.
3. Students may park in the lot between Facilities and the Towne Field House as early as 3:30 p.m. on weekdays and 9:00 a.m. on weekends. No overnight parking is allowed. All vehicles must be removed prior to the 5:00 a.m. deadline.
November 16-April 14
1. Students may park in faculty/staff spaces between the hours of 5:00 p.m. and 2:00 a.m., Monday through Friday nights.
2. Students may park in faculty/staff spaces between the hours of 9:00 a.m. and 2:00 a.m. on Saturday and Sunday, except Lawrence Hall Drive where students may park between the hours of 6:00 p.m. and 2:00 a.m., seven days a week.
3. Students may park in the lot between Facilities and the Towne Field House as early as 3:30 p.m. on weekdays and 9:00 a.m. on weekends. No overnight parking is allowed. All vehicles must be removed prior to the 2:00 a.m. deadline.
1. Students are restricted at all times from parking in the First Congregational Church lot and at the Williams Inn unless they are there as a customer or as a registered overnight guest.
2. Town Streets-no overnight parking.
3. Hopkins Hall Drive-no student parking.
4. Temporary spaces-no student parking unless designated.
5. The west bay of Jesup parking lot.
6. The parking garage-upper two levels (lower level allowed during faculty-staff exception hours as noted above).
7. All service vehicle spaces.
8. Students may only park in their assigned lot. All other student lots are restricted.
Further information about parking rules and regulations will be provided by the Campus Safety and Security Office at the time students register vehicles.
General Vehicle Regulations
Chapin Hall Drive, Hopkins Hall Drive and CTD Drive are ONE WAY ONLY streets, north from Main Street. Violators will be ticketed. Vehicles may not operate on campus in excess of 19 miles per hour and in many locations the speed should be lower.
All rules are strictly enforced. A total of two warnings per year apply only to tickets issued for A-D violations.
A) Parking in restricted area $50.00
B) Unregistered/Failure to display decal $50.00
C) Overtime $50.00
D) Parking in grass $50.00
E) Parking in handicap $101.00 no warning
F) Parking in fire lane $101.00 no warning
G) Unsafe Operation $101.00 no warning
H) Boot/immobilizer fee $201.00 no warning
I) Suspension $201.00 no warning
G violations include: 1) one way/wrong way violation, 2) failure to stop or yield at a marked intersection, 3) excessive speed.
An immobilizing device may be placed on unregistered or unidentified vehicles found repeatedly parked illegally on campus. It will be necessary for the person responsible for the vehicle to report to the Campus Safety Department before the apparatus is removed. There will be a $201.00 fee assessed to remove the boot and the total fine must be either paid in full or placed on a term bill. Unauthorized removal of the immobilizing device will result in a $500.00 fine.
Repeated offenses beyond the tenth are $201.00 each and may result in towing and/or disciplinary action. The suspension issued on the tenth ticket will be for the remainder of the current academic year. However, if a student receives five suspended tickets the suspension will be extended to the next academic year.
Tickets will be placed on vehicles that are illegally parked or in violation of a rule or regulation. All unpaid violations will be placed on a term bill for payment.
Ticket appeals must be made in writing within 30 days of the date of the ticket and will only be accepted if the citation is attached. Forms are available at the Campus Safety and Security Department in the basement of Hopkins Hall. The Ticket Appeals Committee will decide the merits of all individual ticket appeals. The Ticket Appeals Committee has three voting members representing the faculty, staff and students. The Committee's decision is final.
Parking Rules and Regulations
A copy of the parking rules and regulation is available online (www.williams.edu/admin/security/rules/vehicle/index/php).
Use Of College Vehicles
Student organizations with account numbers may use College vehicles according to the following priority:
2. administrative offices
3. academic offices
4. student organizations
Overnight trips are not permitted except in connection with officially sponsored events. College vehicles are not available for personal use. Unsafe, prohibited, or inappropriate use of College vehicles may result in the loss of driving privileges.
Visitors driving to campus are required to park in designated visitor areas and display a temporary visitor parking pass if parking overnight. Passes are available 24 hours a day in the Campus Safety Department, basement of Hopkins Hall. Both the visitor and student host must be present to receive the pass which can be issued for as many as three days.
Vending Policy: Regulations on the Sale of Goods and Services on Campus by Outside Vendors
These policies and procedures apply to all outside vendors wishing to sell goods or services on the Williams College campus. They are intended to maximize convenience to students and fairness to vendors, and to minimize bureaucracy.
At Williams College, being private property, the sale of goods and services by outside vendors should occur only when doing so contributes to the College's functioning as a residential institution. Williams College reserves the right to refuse access to this service to any vendor who has not satisfactorily followed the policy in the past, or to any vendor selling goods or services deemed inappropriate. For example, no credit card companies will be allowed to vend on campus, and items such as incense, candles, etc., which would violate life safety regulations for campus housing, may not be sold. Williams College reserves the right to require that any vendor provide the College with a certificate of insurance demonstrating adequate general liability coverage and workers' compensation, and naming the College as additional insured.
Vendors wishing to sell at Williams College must make their request by submitting the Vendor Request Form found on the website of the Office of Student Life. Vendor setup space is limited, and vendors are limited to two sale days during a selling period. Vendors unable to follow through on their reservations should notify the Student Centers Coordinator as soon as possible.
At the end of the sales day, or at the end of the last of the two days' series, the vendor must present to the Student Centers Coordinator a check payable to Williams College or cash covering 10% of their gross sales during their vending period.
Under federal law students may declare themselves residents of Williamstown if they wish to vote here. In compliance with Commonwealth of Massachusetts law, mail-in voter registration forms for students wishing to register to vote in Massachusetts are available online (http://www.sec.state.ma.us/ele/eleifv/howreg.htm). For students from other states who desire to vote in a state other than Massachusetts, the Federal mail-in affidavit or a mail-in form supplied by that state may be used. The student must contact the appropriate state election official to receive the state form, call or write the Massachusetts Elections Division for a Federal form, or download a form (http://www.eac.gov/voter_resources/register_to_vote.aspx).
The rights and privileges of Williamstown voters are: to vote in all local, state, and federal elections; to attend and participate in Town Meetings; to serve on any town committee; to run for elective office; and to sign petitions and nomination papers. Before making the decision to become legal residents of Williamstown, however, students should inform themselves fully about certain implications thereof, such as: the possibility that their belongings at college would no longer be covered by their parents' personal property insurance policy, the state law that requires all new residents with motor vehicles to obtain a Massachusetts driver's license and motor vehicle registration (with compulsory liability insurance and annual excise tax) within thirty days of taking up legal residence here, and the state income tax.
Withdrawing, Transferring, or Returning
Students may request personal leaves of absence from a dean and, if granted, withdraw from the College. Such time away, often as a period of reassessment and self evaluation, can prove to be educationally beneficial. A withdrawal in good standing may be granted for not less than one semester and not more than three years. Students who withdraw in good standing are readmitted with the approval of the Dean's Office and are expected to complete the degree without further interruption.
Students may request permission from a dean to withdraw at any time. If a student is granted a personal leave of absence after the semester begins, but before the end of the drop/add period, the transcript will list the date of withdrawal as the day before the term began. If a personal leave is granted after the end of the drop/add period, but before the end of the eighth week of the semester, the transcript will list the date of withdrawal, but the semester will not count toward the maximum of eight allowed to complete the degree. If a personal withdrawal is allowed after the eighth week of the semester, the transcript will list the date of withdrawal and the courses in progress, each with a W; the semester will normally count toward the maximum of eight allowed to complete the degree and the student will incur deficiencies that must be made up before returning to the College.
Refunds of payment or credit on student accounts in the event of withdrawal are as follows:
Students considering withdrawal from the College should meet with the Dean's Office, the Financial Aid Office and the Bursar's Office before making a final decision.
*Housing and miscellaneous fees are not pro-rated after the start of classes. Coverage under the College's student health insurance plan will continue for the length of the plan (August 15, 2012-August 14, 2013).
For students receiving Title IV federal funds, repayment of federal funds on a pro-rata basis will be determined up to the 60% point of the semester per federal regulation. Please note that withdrawal late in the semester could result in a balance owed to the College for federal aid that must be returned to the program.
Repayment is first made to federal programs in the following order: Unsubsidized Federal Direct Stafford Loan, Subsidized Federal Direct Stafford Loan, Federal Perkins Loan, Federal Direct PLUS Loan, Federal Pell Grant, Federal SEOG, Federal ACG, National Smart, Federal SSIG, Robert Byrd Scholarship. Any remaining credit balance reimburses other sources in the following order: Williams scholarship, other scholarships, other parent loan programs and family. Specific examples are available on request.
The College offers, through A.W.G. Dewar, Inc., a Tuition Refund Plan which supplements the Williams College Refund Policy in certain circumstances. A brochure describing this plan will be sent to you under separate cover, or you may contact Dewar, Inc. directly at (617) 774-1555 or online at http://www.tuitionrefundplan.com.
The College will issue a 1098-T form at the end of each calendar year for the HOPE and Lifetime Learning tax credits.
Mandatory Medical Leave
The College may require a student to take a medical leave in the event the student has an illness or condition that poses a direct threat to the health and safety of the student or others, renders the student unable to successfully participate in the educational programs offered by the College, or substantially disrupts the ability of others to fully participate in the educational or employment opportunities offered by the College.
Ordinarily the decision whether to require a student to take a medical leave will be made after notice to the student and after providing an opportunity for the student to be heard. In appropriate circumstances, however, a student may be placed immediately on an interim leave pending a further determination.
Ordinarily a student who is placed on a mandatory medical leave will be required to spend at least one full semester away before re-entry is considered.
The decisions whether to require a student to take a medical leave, whether to allow such a student to return, and what conditions if any will apply in order for a student not to be placed on leave or to return from leave will be made by the Dean of the College in consultation with other staff and health and/or mental health professionals as the Dean determines to be appropriate under the circumstances.
The fact that a student is placed on a mandatory medical leave does not insulate a student from the College's conduct rules and disciplinary procedures. The College may pursue disciplinary action against a student while the student is on leave or after a student returns in the College's discretion.