Spring 2013 Drop/Add

To log in to PeopleSoft/SELFREG:

•   If you have logged in to PeopleSoft before, but now have login problems, check the login problems page.
• If you have never logged in to PeopleSoft, follow the initial login steps.
• If you cannot connect to the login page, check our browser tips.

Registration times (Enrollment Appointments) - SELFREG will open for spring drop/add Monday evening, 28 January: Seniors – 7pm, Juniors – 8pm, Sophomores – 9pm and First-Years - 10pm.  Drop/add will close at 4:30pm, Friday, February 8.  The system is available 24 hours per day.

Checking for holds - Navigate Self Service>Student Center.  Check the  information.  If Advising or Registration holds are listed, click , then click the link on any listed hold for instructions.

Viewing Your Class Schedule - Navigate Self Service>Student Center.  Your spring schedule will display under Spring 2013 Schedule.  You can also click the My Class Schedule link for a more detailed list or click for a more detailed calendar format.  If you did not preregister, you will see a note that you are not enrolled in classes.

Viewing the Schedule of Classes - The PeopleSoft Class Search is most useful for viewing the open/closed and instructor consent status of a course. Navigate Self-Service>Student Center and click.  Select Spring 2013 for the term if it is not defaulted. Detailed information on class searches is available under SELFREG information. On the search results look for the open  or closed status.  To check for instructor consent or prerequisite information, click the link to drill down to class details.  If the course is instructor consent, this will be listed under the  section.

Course changes. 
You may add courses, drop courses or swap courses (drop and add in one pass), or designate a course pass/fail.  Navigate to Self-Service>Student Center, and click the Enroll link. Or you can navigate through the Enrollment submenu links.   Once in the enrollment pages, you can add, drop, swap, designate pass/fail (edit), search for classes, or check your class schedule without needing to navigate back to the Student Center or Enrollment menu.  More detailed enrollment instructions, with more screenshots are available on the Registrar’s website, under the SELFREG link.   If you have problems adding or changing courses, e-mail to selfreg@williams.edu, describing what you are trying to do and what error message you see.  We will try our best to help you.

Adding Classes. 

• Navigate to the Add Classes page.
• Depending on what path you took to the Add Classes page, you may first see a Term Select array or you may be on the Add Classes page. On the Add Classes page, check the term to make sure it is Spring 2013. If not, click  to go to the Term Select array.  Click Spring 2013 and click .
• Search for a class to add or Enter the Class Nbr. Class Numbers are listed on the website directory next to each course.
• In search results, check open/closed status / and click the link to check for instructor consent in the class details (see Viewing Schedule of Classes information above).
• If adding a lab or conference course, you will either see a message that you are automatically enrolled in the lecture or you may be asked to select a related section. Select a section if needed and click.
• On the Enrollment Preferences page you can change the Grading Basis to Pass/Fail if you wish, then click .
• Once the class(es) you want to add are in your Pending Transactions list, click  .  (If classes are in the Pending Transactions list that you don’t want to resubmit, click the trash can to delete them before proceeding.)
• Confirm your adds and click .
• Check for Success  or Errors.  If you don’t understand the error message, contact the Registrar’s Office.
• Check your Class Schedule to confirm your enrollment.

Dropping Classes. 

• Navigate to the Drop Classes page.
• Depending on what path you took to the Drop Classes page, you may first see a Term Select array or you may be on the Drop Classes page. On the Drop Classes page, check the term to make sure it is Spring 2013. If not, click  to go to the Term Select array.  Click Spring 2013 and click .
• Click the Select Box to the left of the course you wish to drop and click
• Confirm your drops, then click .
• Check for Success  or Errors.
• Check your Class Schedule to confirm your current schedule.

Swapping Classes.

• Navigate to the Swap Classes page.
• Depending on what path you took to the Swap Classes page, you may first see a Term Select array or you may be on the Swap Classes page. On the Swap Classes page, check the term to make sure it is Spring 2013. If not, click  to go to the Term Select array.  Click Spring 2013 and click .
• Select the swap from class from the dropdown in the section.
• Under the  section, search for a new class or select from your shopping cart if the course you want is already there, or enter a class number .
• In search results, check open/closed status / and click the link to check for instructor consent in the class details (see View Schedule of Classes information above).
• For a lab or conference course, select related components, then proceed to the Enrollment Preference pages as in adding a class.
• On the Enrollment Preferences page you can change the Grading Basis to Pass/Fail if you wish, then click .
• Confirm the swap and click .

• Check for Success  or Errors.  If there are errors, neither the drop nor the add have been processed.  You may want to drop the course you intended separately, or if the swap did not work your choice may be to stay where you are. If you don’t understand the error message, contact the Registrar’s Office. 

• Check your Class Schedule to confirm your enrollment.

• Special Swap Circumstances.

o        When swapping a lab or conference section for a single lecture course, the swap is for the lab/conf section from and to. You will remain enrolled in the lecture section (even if the lecture section is currently closed.)

o        When swapping sections in a multi-lecture, multi-conference or multi-lab course, such as ARTH102

·   To swap conf/lab sections, under swap ‘with’, select another conf/lab section, then select the lecture section on the related components page.  If you select the same lecture that you are currently enrolled in, your enrollment will remain, even if the section is closed.

·   To swap lecture sections, under swap ‘with’, select another lecture section, then select the conf/lab section on the related components page.  If you select the same conference or lab that you are currently enrolled in, your enrollment will remain, even if the section is closed.

·   To swap both lecture and conf/lab sections, under swap ‘with’, select either the lecture or conf/lab section, then select the other component section on the related component page.

Designating a Course as Pass/Fail or Gaudino

You can change a course to pass/fail or Gaudino grading at the same time as adding or swapping the course by changing the grading basis on the Enrollment Preferences step, then proceeding with the add or swap.

• To designate a course pass/fail after you have enrolled, navigate to the Edit Class page.
• Select the course for pass/fail or Gaudino from the dropdown in  then click  . If a course is not allowed on a pass/fail basis or Gaudino, it will not be in this list.
• Change the grading dropdown  to Pass/Fail or Gaudino, then click . Any course may allow pass/fail or Gaudino grading, or only pass/fail, or only Gaudino, or neither. Only the grading bases allowed for that course will be available.
• Click .
• Check for Success  or Errors .  If you don’t understand the error message, contact the Registrar’s Office.
• Check your Class Schedule to confirm your pass/fail or Gaudino designation.

Until the end of drop/add you can switch which course is pass/fail or Gaudino by updating the grading options as above.  If you designate one course pass/fail, then drop a regularly graded course, make sure you change the pass/fail course back to graded.  By the end of drop/add, you must have four graded courses (or three graded and one Gaudino) on your schedule.

If you are puzzled, come to the Registrar’s Office for help or e-mail selfreg@williams.edu.  We check e-mail evenings and weekends during drop/add and will help as quickly as we can.

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