Important Procedure Change
In order to protect sensitive personal data we are no longer gathering the Tax ID or Social Security numbers for vendors on our Accounts Payable forms. Any payments that are for services, stipends or honorariums for NEW VENDORS ONLY will require that the IRS W-9 form be on file in the Controller's Office prior to the issuance of payment. If you have any questions please contact Accounts Payable at x4517, x4009 or x4453.
All vendors who have been paid previously will be contacted by Accounts Payable directly.
Faculty and Staff
Students
- Accounts Payable Voucher Form
- See Instructions Below
- All Student Organization vouchers should be submitted to the College Council Office (MCC for the Minco groups).
- All House and Entry vouchers should be submitted to the Office of Campus Life.
- Payments to Williams College students and employees for services rendered should go through payroll, unless the payee is classified with the Campus Life Office as an independent contractor.
- No funds can be released without original invoices or receipts (TAPED to 8 1/2 x 11 paper). This request is subject to approval of CC, Minco, the MCC or the Campus Life Office in accordance with standing regulations governing the use of college and student allocated funds.
- Complete all fields.
- Journal Entry Form
- Multi-Line Journal Entry Form - For multiple transactions
- Cash Deposit Form
Other
