APR/Transcript

APR's (Academic Progress Reports) or Internal Transcripts can be requested for an individual student, for students in a course section, or for students in an Academic Plan (major or concentration).  Both reports include student course registrations and grades, test and placement information, and transfer credit information.  The APR sorts Williams courses by Division and Subject; this gives a quick review of a student's progress towards college distribution and major requirements.  The Internal Transcript sorts information chronologically.  Each requested report will e-mail as a PDF attachment within a few minutes.

From the opening menu, click Self Service, then under the Student Info and Holds submenu, click on the APR/Transcript link for a Student, for a Course or an Academic Plan.

For a Student

Enter the student's ID or click the Lookup button to search on student name. For a name search:

• Search on student’s last name and at least a first initial of the first name, then click .
• If a search list displays with multiple matches, the Student Grad Year and Status display in the right column to help select the appropriate student. 
• Click anywhere in the row to select the student wanted.

Click either or to submit your request. The report will be e-mailed as a .pdf file within a few minutes.

For a Course

Enter the Term, Subject, Catalog Number and Class Section in sequence, or use the Lookup buttons to search for valid codes for each of these fields.  Click either or to submit your request. The reports will be e-mailed as a .pdf file within a few minutes.

By Academic Plan

Academic Plans are Majors or Concentrations.  Enter the student Class and Academic Plan or click the Lookup buttons to search for valid codes for each of these fields. Click either or to submit your request. The reports will be e-mailed as a .pdf file within a few minutes.

APR/Transcript Guide

Both reports include student course registrations and grades, test and placement information, and transfer credit information. The APR sorts Williams courses by Division and Subject; this gives a quick review of a student’s progress towards college distribution and major requirements. The Internal Transcript sorts information chronologically. Each requested report will e-mail as a PDF attachment within a few minutes.

A test credit section prints on each report and includes SATs, Advanced Placement, Int’l Baccalaureate, A-Levels and Williams Placement exam results. Beginning with the Class of ’08, first-days placement exam results will be recorded in PeopleSoft and will be reported on a student’s APR or internal transcript. Placement test results include any equivalent courses awarded and a FYPL course, where the FYPL title describes the recommended placement, e.g.

• AP Calculus AB, Score 5
  • MATH 103-AP Calculus I (EQ)
  • MATH 104-AP Calculus II (EQ)
  • FYPL 7 MATH 105 or 251

indicates the student earned the equivalents of MATH 103 and 104, which can be used as prerequisites for other courses, and and the student should place into MATH 105 or 251.

A transfer credit section prints for any student who has transfer courses for credit or placement. The transfer credit prints in chronological sequence on the Internal Transcript or as a separate section on the APR. The information will include the source of the credit, a transfer course with a title describing the context of the credit, e.g. ‘Study Away’, or ‘Summer Sch/Course Def’, and any equivalent Williams courses if applicable. Grades for transfer credit are: T – credit or placement; TW – WSP credit; TM – credit towards major requirements approved by the department; or TZ – in progress work.

A summary information section provides a summary of progress towards degree requirements plus the cumulative GPA.

A notes section includes withdrawal and readmission information along with any notes from Committee on Academic decisions.