ice of the Registrar

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Fall 2014 Drop/Add

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Registration times – Fall drop/add will open Tuesday evening, September 2: Seniors – 7pm, Juniors – 8pm, Sophomores – 9pm, and First-Years - 10pm.  Drop/add will close at 4:30pm, Friday, September 12.  The system is available 24 hours per day.

Checking for holds – Navigate Self Service> Student Center.  Check the Holds information.  If Advising or Registration holds are listed, click details, then click the link on any listed hold for instructions. Or navigate Self Service > Campus Personal Information > Holds and drill down on any advising or registration holds listed.

Viewing Your Class Schedule – Navigate Self Service>Student Center.  Your fall schedule will display under the Fall 2014 Schedule section.  You can click weekly schedulefor a more detailed calendar format.  Or navigate Self Service > Enrollment > My Class Schedule. If you did not preregister, you will see a note that you are not enrolled in classes.

Viewing the Schedule of Classes If you need to browse for courses, navigate Self-Service>Student Center and click Search for Classes , or navigate Self Service > Class Search/Browse Catalog > Class Search.  Select Fall 2014 for the term if it is not defaulted. Detailed information on class searches is available on the Registrar’s website, PeopleSoft/Students link.  To view both open and closed sections, uncheck the Show Open Classes Only checkbox.  On the search results look for the open (green circle icon) or closed (blue square icon)status.  To check for instructor consent or prerequisite information, click the link to drill down to class details.  If the course is instructor consent or has prerequisites enforced, this will be listed under an Enrollment Information section.

Course changes.  You may add courses, drop courses or swap courses (drop and add in one pass), or designate a course pass/fail.  Navigate to Self-Service>Student Center, and click the Enroll link.  Or you can navigate through the Enrollment submenu links.  Enrollment tabs  Once in the enrollment pages, you can add, drop, swap, designate pass/fail (edit), search for classes, or check your class schedule without needing to navigate back to the Student Center or Enrollment menu.  More detailed enrollment instructions, with more screenshots are available on the Registrar’s website, under the PeopleSoft/Students link.   If you have problems adding or changing courses, e-mail to selfreg@williams.edu, describing what you are trying to do and what error message you see.  We will try our best to help you.

Adding Classes. 

  • Navigate to the Add Classes page.
  • Depending on what path you took to the Add Classes page, you may first see a Term Select array or you may be on the Add Classes page. On the Add Classes page, check the term to make sure it is Fall 2014. If not, click change term  to go to the Term Select array.  Click Fall 2014 and click continue .
  • Search for a class to add or Enter the Class Nbr. Class Numbers are listed on online catalog fall class listing and on the website directory next to each course.
  • In search results, check open/closed status (green circle icon)/(blue square icon) and click the link section hyperlinkto check for instructor consent in the class details (see Viewing Schedule of Classes information above).
  • If adding a lab or conference course, you will either see a message that you are automatically enrolled in the lecture or you may be asked to select a related section. Select a section if needed and clickNext.
  • On the Enrollment Preferences page you can change the Grading Basis to Gaudino or Pass/Fail if you wish, then click Next.
  • Once the class(es) you want to add are in your Shopping Cart, click Proceed to Step 2 of 3.  (If classes are in the Shopping Cart that you don’t want to resubmit, click the trash can to delete them before proceeding.)
  • Confirm your adds and click Finish Enrolling.
  • Check for Success (green check mark) or Errors(red X mark).  If you don’t understand the error message, contact the Registrar’s Office.
  • Check your Class Schedule to confirm your enrollment.

Dropping Classes. 

  • Navigate to the Drop Classes page.
  • Depending on what path you took to the Drop Classes page, you may first see a Term Select array or you may be on the Drop Classes page. On the Drop Classes page, check the term to make sure it is Fall 2014. If not, click change term  to go to the Term Select array.  Click Fall 2014 and click continue .
  • Click the Select Box to the left of the course you wish to drop and click Drop Selected Classes
  • Confirm your drops, then click Finish Dropping.
  • Check for Success (green check mark) or Errors(red X mark).
  • Check your Class Schedule to confirm your current schedule.

Swapping Classes.

  • Navigate to the Swap Classes page.
  • Depending on what path you took to the Swap Classes page, you may first see a Term Select array or you may be on the Swap Classes page. On the Swap Classes page, check the term to make sure it is Fall 2014. If not, click change term  to go to the Term Select array.  Click Fall 2014 and click continue .
  • Select the swap from class from the dropdown in the Swap this Classsection.
  • Search for a new class or enter a class number under the With This Class section.
  • In search results, check open/closed status (green circle icon)/(blue square icon) and click the link section hyperlinkto check for instructor consent in the class details (see View Schedule of Classes information above).
  • For a lab or conference course, select related components, then proceed to the Enrollment Preference pages as in adding a class.
  • On the Enrollment Preferences page you can change the Grading Basis to Pass/Fail if you wish, then click Next.
  • Confirm the swap and click Finish Swapping.
  • Check for Success (green check mark) or Errors(red X mark).  If there are errors, neither the drop nor the add have been processed.  You may want to drop the course you intended separately, or if the swap did not work your choice may be to stay where you are. If you don’t understand the error message, contact the Registrar’s Office. 
  • Check your Class Schedule to confirm your enrollment.
  • Special Swap Circumstances.

o        When swapping a lab or conference section for a single lecture course, the swap is for the lab/conf section from and to. You will remain enrolled in the lecture section (even if the lecture section is currently closed.)

o        When swapping sections in a multi-lecture, multi-conference or multi-lab course, such as ARTH101

·   To swap conf/lab sections, under swap ‘with’, select another conf/lab section, then select the lecture section on the related components page.  If you select the same lecture that you are currently enrolled in, your enrollment will remain, even if the section is closed.

·   To swap lecture sections, under swap ‘with’, select another lecture section, then select the conf/lab section on the related components page.  If you select the same conference or lab that you are currently enrolled in, your enrollment will remain, even if the section is closed.

·   To swap both lecture and conf/lab sections, under swap ‘with’, select either the lecture or conf/lab section, then select the other component section on the related component page.

Designating a Course as Pass/Fail or Gaudino - You can change a course to pass/fail or Gaudino grading at the same time as adding or swapping the course by changing the grading basis on the Enrollment Preferences step, then proceeding with the add or swap.

  • To designate a course pass/fail after you have enrolled, navigate to the Edit Class page.
  • Select the course for pass/fail or Gaudino from the dropdown in Classes you are allowed to edit then click Proceed to Step 2 of 3 . If a course is not allowed on a pass/fail basis or Gaudino, it will not be in this list.
  • Change the grading dropdown Grading dropdown to Pass/Fail or Gaudino, then click Next. Any course may allow pass/fail or Gaudino grading, or only pass/fail, or only Gaudino, or neither. Only the grading bases allowed for that course will be available.
  • Click Finish Editing.
  • Check for Success (green check mark) or Errors (red X mark).  If you don’t understand the error message, contact the Registrar’s Office.
  • Check your Class Schedule to confirm your pass/fail or Gaudino designation.

Until the end of drop/add you can switch which course is pass/fail or Gaudino by updating the grading options as above.  If you designate one course pass/fail, then drop a regularly graded course, make sure you change the pass/fail course back to graded.  By the end of drop/add, you must have four graded courses on your schedule.

If you are puzzled, come to the Registrar’s Office for help or e-mail selfreg@williams.edu.  We check e-mail evenings and weekends during drop/add and will help as quickly as we can.


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