To: All Faculty
From: Leslie Brown, Chair, Calendar and Schedule Committee
Re: Division of the Day and Evening Exams
Division of the Day
In order to protect the wealth and diversity of activities available to students at Williams—first academics, but also athletics, the arts, cultural events, volunteer work, evening speakers, and evening exams—the College has reserved the hours of 8 AM to 4 PM Monday through Friday and 7 to 9:40 PM Monday evening for academic courses. All required class meetings and curricular activities, including tutorial meetings should be scheduled during these hours. Unless meeting in the Monday evening time slot, all classes, including labs, should conclude by the end of the academic day, 4:00 pm. All other activities, including practices and rehearsals, should be scheduled outside of that time. As a rule, athletic practices begin at 4:15.
Exceptions to Division of the Day
The Calendar and Schedule Committee (CSC) must approve all exceptions to Division of the Day. Course instructors who plan an academic activity that falls outside of Division of the Day (evening exam, film screenings, field trips) must petition the Calendar and Scheduling Committee for approval (email@example.com; please also and cc: the Registrar, Barb Casey (firstname.lastname@example.org). Approvals are posted at (www.williams.edu/Registrar/exams/eveningexams.html).
Evening Exams: Courses may hold evening examinations (except on Monday evening) with the approval of the CSC. One class must be cancelled for each evening exam. In cases where conflicts occur between requested times for evening exams, or where the student enrollment for simultaneously scheduled exams overlaps significantly, the Chair of CSC will ask the relevant course instructors to try to work it out between themselves.
Class field trips (one per course) do not require approval by the CSC, but faculty should make a good-faith effort to schedule trips to minimize conflicts with students’ other academic and extracurricular commitments.
Class meetings outside regular hours
Class events outside regular hours: Some important class activities, such as attendance at performances or evening lectures, cannot be scheduled during regular class hours.
Athletic conflicts during regular hours: As noted above, all extra-curricular activities including athletic captains’ practices and suiting up should be scheduled outside of regular class hours.
A Final Note:
It is the sole discretion of the individual instructor to excuse or not excuse absences due to athletics (e.g., games), academics (e.g., field trips in other classes), or any other type of conflict. Faculty should include their attendance policy in writing in the course syllabus and to announce that policy in class before the end of drop/add period, so that students are aware of course requirements. Concerns over other types of conflicts should be addressed to the CSC.